Notice of Special Procurement- Ladd Marsh Wildlife Area Semi Trailer Purchase

The Oregon Department of Fish and Wildlife (ODFW) is pursuing a Special Procurement by Rule (# S-63500-00014689) for the purchase of a used semi-truck trailer for the Ladd Marsh Wildlife Area. The procurement is specifically targeted at acquiring a semi-trailer capable of transporting specialized tracked equipment across paved roads within the wildlife area, with the primary objectives of improving operational efficiency and supporting conservation efforts. The procurement will occur between July 1, 2025, and June 30, 2026, with a total estimated cost of $35,000. Competitive quotes will be solicited if multiple suitable options become available, with the final selection based on the trailer's condition, availability, and cost. The agency has determined that purchasing a used trailer represents significant cost savings, as a new trailer meeting their specifications would cost approximately $125,000, compared to potential savings of $90,000 or more with a used trailer. The procurement is being conducted under ORS 279B.085 and OAR 125-247-0288(10), with a public notice period and protest process in place. Interested parties must submit any protests within seven calendar days of the first public notice, with specific email requirements for submission.

The procurement does not specify any explicit set-aside designations or restrictions on responding organizations. The trailer purchase will be funded through a waterfowl stamp grant, and the procurement approach is designed to minimize favoritism while maintaining competitive principles. No incumbent vendors or current contractors are mentioned in the documentation. The procurement has a budget ceiling of $250,000, though the estimated cost is significantly lower at $35,000. The single point of contact for questions is Jazmine Deckard, Procurement and Contracts Assistant, who can be reached at 503-947-6159 or jazmine.s.deckard@odfw.oregon.gov. The procurement strategy emphasizes finding a used semi-trailer that meets the specific operational needs of the Ladd Marsh Wildlife Area, with a focus on cost-effectiveness and functional requirements for equipment transportation. No specific technology integration requirements are noted in the procurement documents.