Request for Special Procurement by Rule_S-63500-00014689.pdf
PDF 249 KB Posted
- Solicitation number
- S-63500-00014689
- Issued by
- Oregon
About this file
This is a Memorandum from the Oregon Department of Fish and Wildlife requesting a Special Procurement by Rule for the purchase of a used semi-truck trailer for the Ladd Marsh Wildlife Area. The project seeks to acquire a semi-truck trailer to transport specialized tracked equipment across paved roads within the wildlife area, with the goal of improving operational efficiency and conservation efforts. The requested time period for procurement is from July 1, 2025, to June 30, 2026, with a total estimated cost of $35,000, which is limited to $250,000 as per the specified regulations.
The procurement strategy involves soliciting competitive quotes if multiple suitable options become available, with the purchase decision based on the condition, availability, and cost of the trailer. The department highlights significant cost savings, noting that a new trailer meeting their needs would cost $125,000 and up, whereas a used trailer can achieve the same project goals with potential savings of $90,000 or more. The trailer purchase is funded through a waterfowl stamp grant, and the procurement approach is designed to minimize favoritism and maintain competition while addressing the specific operational needs of the Ladd Marsh Wildlife Area.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Special Procurement Notice.docx | DOCX document | |
| 410544 OP Buy Decision.pdf |
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Special Procurement Semi trailer_DRAFT_V1_abl.docx Page 1 of 2
M E M O R A N D U M Oregon Department of Fish and Wildlife
Intra-Agency
DATE: July 09, 2025
TO: April Brenden-Locke, Contract Services Manager
FROM: Kerri Jensen, Office Specialist Jazmine Deckard, Procurement and Contract Specialist 1
RE: Request for Special Procurement by Rule—Purchase of Used Personal Property Per ORS 279B.085 and OAR 125-247-0288 Semi-Truck trailer
Wildlife Division requests a determination of use of Special Procurement by Rule under ORS 279B.085 for the Semi-Truck trailer project. This project requires a contracting procedure that differs from the procedures described in ORS 279B.055, 279B.060, 279B.065 and 279B.070 for the procurement of a used semi-Truck trailer. This request outlines the situation, the justification for the Special Procurement, and findings to satisfy the required standards. Approval of the request activates the proposed process to produce the needed Public Contract.
Special Procurement Under Rule as per OAR 125-247-0288 (10)
Type: Purchase of Used Personal Property
Time Period Requested: From: July 1, 2025 To: June 30, 2026
Total Estimated Cost: $_35,000_______ Limited to $250,000 as per OAR 125-247-0288 (10)
Request, Background, Current Need, and Proposed Contracting Procedure:
a. Request:
I am requesting to purchase a used semi-truck trailer.
b. Background:
Ladd Marsh Wildlife Area is 1 of 4 major wildlife areas in the NE region. The four areas work together and share unique equipment to help limit total program capitol outlay. Equipment that has tires or rubber tracks can cross paved roads where metal tracked equipment cannot. Currently when Ladd Marsh borrows these metal tracked items, they cannot be moved to alternate location on Ladd Marsh because of the major roads that traverse the wildlife area. Ladd Marsh requested funding for the purchase of a semi-truck trailer capable of hauling this type of equipment to expand our ability to manage the property and be more productive when
Special Procurement Semi trailer_DRAFT_V1_abl.docx Page 2 of 2 we have access to this type of equipment. Ladd Marsh was awarded a waterfowl stamp grant to purchase the trailer.
c. Current Need:
The Ladd Marsh Wildlife Area needs a semi-truck trailer to transport specialized tracked equipment across paved roads on the property. This capability is essential for efficient and effective wildlife management.
Without the trailer, moving critical equipment is significantly hindered, which negatively impacts operational efficiency and conservation efforts.
d. Proposed Contracting Procedure:
Competition may be limited; however, competitive quotes will be solicited if multiple suitable options become available. The purchase decision will be based on the condition, availability, and cost of the trailer at the time of the purchase. The contracting procedure will involve a targeted search for used semi-truck trailers from qualified sellers, including, but not limited to, used equipment dealers.
12. Findings to Satisfy the Required Standards: This proposed special procurement:
___X__ (a) will be unlikely to encourage favoritism in the awarding of public contracts or to substantially diminish competition for public contracts because:
Finding a vendor that has a suitable trailer at or below the amount of the grant will be limited and will potentially require patience, as they are limited in supply. Procurement of the trailer will be solely based on availability and price.
and
__X___ (b)(i) will result in substantial cost savings to the contracting agency or to the public because:
The cost of a new trailer meeting my needs is $125,000 and up. By selecting a good quality used item, I can achieve my project goals with considerable cost savings of $90,000 or more.
or
______ (b)(ii) will otherwise substantially promote the public interest in a manner that could not practicably be realized by complying with the requirements of ORS 279B.055, 279B.060, 279B.065, or 279B.070, or any rules adopted thereunder because:
Approval of Special Procurement by Rule
April Brenden-Locke, Contracts Manager/DPO Date Oregon Department of Fish and Wildlife
8/18/2025
File details come from the government source that posted it. Updated .