410544 OP Buy Decision.pdf

PDF 281 KB Posted Aug 21, 2025

Attached to: Notice of Special Procurement- Ladd Marsh Wildlife Area Semi Trailer Purchase
Solicitation number: S-63500-00014689
Issued by: Oregon

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Written by GovTribe AI · Mar 9, 2026

This is a Buy Decision document from the Oregon Department of Fish and Wildlife (ODFW) outlining the procurement methodology for a Special Procurement under ORS 279B.085 and OAR 125-247-0288(10) for the purchase of a used semi-trailer for the Ladd Marsh Wildlife Area. The procurement seeks to acquire a semi-trailer capable of transporting specialized tracked equipment across paved roads, with the primary objective of improving operational efficiency and supporting conservation efforts at the wildlife area. The procurement timeline extends from July 1, 2025, through June 30, 2026. Competitive quotes will be solicited if multiple suitable options become available, with final selection based on the trailer's condition, availability, and cost. Interested parties must submit any protests within seven calendar days of the first public notice. The point of contact is Jazmine Deckard, Procurement and Contracts Assistant, at 503-947-6159 or jazmine.s.deckard@odfw.oregon.gov.

The estimated cost for the used semi-trailer is $35,000, representing significant cost savings compared to a new trailer which would cost approximately $125,000. The budget ceiling for the procurement is $250,000. The trailer purchase will be funded through a waterfowl stamp grant. The procurement strategy is designed to minimize favoritism while maintaining competitive principles, with no explicit set-aside designations or restrictions on responding organizations. No incumbent vendors or current contractors are identified in the documentation. The Special Procurement method was selected based on the agency's determination that a used trailer meeting their specifications provides the most cost-effective solution for the identified need.

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Other files

File	Type	Posted
Request for Special Procurement by Rule_S-63500-00014689.pdf	PDF	Aug 21, 2025
Special Procurement Notice.docx	DOCX document	Aug 21, 2025

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Surplus ORS 279A.260 and OAR 125-246-0110(170)

QRF ORS 279.835-830 and OAR 125-055-0045

I/M Labor Constitution, Article1, Section 41(11)

Price Agreement 279B.140; 125-247-0296

DAS PA ___________ DOC PA ___________

ORS 190 OAR 125-246-0365 *can be used at anytime

Open Market _IF ABOVE DO NOT APPLY - Use 1 of the 7 Sourcing Methods Below

Buy Decision 125-247-0200

Sourcing Methods: OAR 125-247-0200(5) One of the below must be used, unless sourcing method exemption applies.

ITB ORS279B.055, OAR 125-247-0255 Authority OAR 125-246-0170

Formal RFP ORS279B.060, OAR 125-247-0260;

Authority OAR 125-246-0170

Small Procurement ORS279B.065, OAR 125-247-0265; Authority OAR 125-246-0170

Intermediate Procurement ORS279B.070, OAR 125-247-0270;

Authority OAR 125-246-0170

Sole-Source ORS279B.075, OAR 125-247-0270; Authority OAR 125-246-0170

Brand name specification done (if needed)

ORS 279B.215 _________________________

Emergency Procurement ORS279B.080, Authority OAR 125-246-0170

Emerg. Log Order# ____________________ Special Procurement ORS279B.085 SP355-09, Authority OAR 125-246-0170

SP Name & # _________________________

Filing (front to back): check applicable Purchase Order

Blue Sheet

Email to vendor placing the order

ORPIN Evaluation & Summary

Original ITB

ORPIN Contract (Award Document)

Addenda

ORPIN Opportunity Posting

Notification list

Vendor Bids in order, lowest to highest

Insurance Certificate

Correspondence Emails

Other Alternatives

Purchases through federal programs: OAR 125-246-0360; 279A.180 NOTE: ORS 279B.050-085 not required provided:

1. Proc. made in accord. w/rules adopted by contracting agency

2. Made under the Elect. Govt. Act of 2002

COBID - Limitation of competition ORS279A.142; <100k Authority 279A.050, Alternative Procurement Methods ORS291-164-0140 Opportunity Buy ORS421.438

Direct Award under Disabled Veterans preference OAR 125-246-0314

ODOC PROCUREMENT

BEST PRACTICE CHECKLIST

Notes:

ORS 279A050(6)(i) authority to procure goods, services, & personal services under ORS

179.040 for its institutions. 421.438

Contains DOJ comments/review

Procurement Rule Used

DAS Rule OAR 125-246/247

DOJ Rule OAR 137-046/047

ODOC Rule OAR 291-163/164

Updated: 7.12.17 P://Purchasing/Forms/Procurement Checklist file:///P:/Purchasing/Forms/Procurement Checklist.pdf

David Gillies 11.0.0.20130303.1.892433 Surplus ORS 279A.260 and OAR 125-246-0110(170) QRF ORS 279.835-830 and OAR 125-055-0045 I/M Labor Constitution, Article1, Section 41(11) Price Agreement 279B.140; 125-247-0296

DAS PA ___________ DOC PA ___________

ORS 190 OAR 125-246-0365 *can be used at anytime Open Market _IF ABOVE DO NOT APPLY - Use 1 of the 7 Sourcing Methods Below Buy Decision 125-247-0200 Sourcing Methods: OAR 125-247-0200(5) One of the below must be used, unless sourcing method exemption applies.

ITB ORS279B.055, OAR 125-247-0255 Authority OAR 125-246-0170 Formal RFP ORS279B.060, OAR 125-247-0260;

Authority OAR 125-246-0170 Small Procurement ORS279B.065, OAR 125-247-0265; Authority OAR 125-246-0170 Intermediate Procurement ORS279B.070, OAR 125-247-0270; Authority OAR 125-246-0170 Sole-Source ORS279B.075, OAR 125-247-0270; Authority OAR 125-246-0170 Brand name specification done (if needed)

ORS 279B.215 _________________________

Emergency Procurement ORS279B.080, Authority OAR 125-246-0170 Emerg. Log Order# ____________________ Special Procurement ORS279B.085 SP355-09, Authority OAR 125-246-0170 SP Name & # _________________________ Filing (front to back): check applicable Purchase Order Blue Sheet Email to vendor placing the order ORPIN Evaluation & Summary Original ITB ORPIN Contract (Award Document) Addenda ORPIN Opportunity Posting Notification list Vendor Bids in order, lowest to highest Insurance Certificate Correspondence Emails Other Alternatives Purchases through federal programs: OAR 125-246-0360; 279A.180 NOTE: ORS 279B.050-085 not required provided:

1. Proc. made in accord. w/rules adopted by contracting agency

2. Made under the Elect. Govt. Act of 2002 COBID - Limitation of competition ORS279A.142; <100k Authority 279A.050, Alternative Procurement Methods ORS291-164-0140 Opportunity Buy ORS421.438 Direct Award under Disabled Veterans preference OAR 125-246-0314

ODOC PROCUREMENT

BEST PRACTICE CHECKLIST

Notes:

ORS 279A050(6)(i) authority to procure goods, services, & personal services under ORS 179.040 for its institutions. 421.438 Contains DOJ comments/review Procurement Rule Used DAS Rule OAR 125-246/247 DOJ Rule OAR 137-046/047 ODOC Rule OAR 291-163/164 Updated: 7.12.17 P://Purchasing/Forms/Procurement Checklist

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File details come from the government source that posted it. Updated Mar 9, 2026.