Notice of Special Procurement for the Department of Corrections

The Oregon Department of Corrections, through the Department of Administrative Services, State Procurement Services, is issuing a Notice of Special Procurement (Req-DASOBO-00168232) for annual support, maintenance, and required periodic server upgrades for the Syscon Justice Systems Elite Software Trust Accounting and Commissary system. This special procurement represents a direct award contract amendment rather than a competitive bidding process, with a proposed contract term spanning ten years from March 23, 2026, through March 23, 2036. The primary deliverables include Elite Environmental updates and recompilation, ongoing annual Trust Accounting and Commissary support services, and necessary system enhancements to maintain the platform's operational integrity. The system manages over 12,500 active Adults in Custody (AIC) Trust accounts, making continuity of service a critical operational requirement. The procurement process includes a seven-calendar-day public notice period on OregonBuys, Oregon's eProcurement system, during which affected persons may submit written protests with detailed legal and factual grounds; the posting date is March 10, 2026, and the due date for this notice is March 17, 2026. The contract will proceed to direct award and negotiation contingent upon the absence of sustained protests and upon receipt of Enterprise Information Services endorsement and Oregon Department of Justice legal sufficiency approval.

N. Harris Computer Corporation is the designated incumbent contractor, having acquired Syscon Justice Systems, Inc. in 2021, and the Oregon Department of Corrections has maintained a continuous contractual relationship with the predecessor entity since 1999. The justification for utilizing special procurement procedures emphasizes that no comparable vendor offering equivalent integrated Trust accounting and commissary functionality without substantial customization was identified through comprehensive market research, and that replacing the mature, customized Syscon Elite platform would constitute a multi-year enterprise transformation with prohibitive financial and operational costs, elevated safety and legal risks, and intensive data migration requirements. The estimated total contract value is $1,500,000.00 over the ten-year period, with the immediate not-to-exceed amount for contract DASPS-1600-20 set at $1,416,465.25, which includes current-year expenses such as Elite Environmental updates and recompilation at $58,406.00 and annual support allocations for the 2026-2027 and 2027-2028 fiscal years at $66,653.50 and $71,319.25, respectively. The procurement documents do not specify any set-aside designations, disadvantaged enterprise restrictions, or other limitations on eligible respondents; however, the direct award nature of this procurement restricts participation to the incumbent vendor unless the award is protested and the protest is sustained. Interested parties with questions regarding the special procurement should contact Julie Curry, IT Procurement Analyst, at the Oregon Department of Administrative Services.