Notice of Request for Proposal Hybrid Cloud System Upgrade

Turner County Schools, located in Ashburn, Georgia, is seeking proposals for a comprehensive hybrid cloud system upgrade for their new Middle/High School, specifically focusing on security and environmental monitoring technologies. The procurement involves the purchase and installation of an integrated system including network cameras, access control systems, environmental sensors, and advanced monitoring solutions. The RFP requires vendors to provide a cloud-based platform with capabilities for temperature, humidity, particulate matter, VOC, vape detection, air quality, carbon dioxide, noise, and motion monitoring, with a single device capable of covering at least 250 sq ft. Evaluation criteria will be weighted across multiple categories: Overall Proposal (30%), Firm and Vendor Qualifications (20%), Project Timeline & Approach (20%), Key Personnel Qualifications & Experience (15%), and Total Cost (15%). Key technical requirements include SOC 2 and NDAA compliance, TLS v1.2 encryption, SSO integration, and POE connectivity. Critical dates include a mandatory site visit by January 31, 2025, written questions due by January 31, 2025, proposal answers posted by February 3, 2025, bid submissions due by February 14, 2025, award notice on February 28, 2025, and project installation completion by April 30, 2025.

The RFP does not explicitly mention specific set-aside designations for disadvantaged business enterprises or minority-owned businesses. Vendors must provide at least three current references demonstrating similar maintenance package performance and be prepared to submit evidence of experience, ability, and financial standing if requested. The project will utilize the Georgia Procurement Registry for award notification, and Turner County Schools is tax-exempt. The system must offer 24/7 technical support at no additional cost, with hardware warranted for 10 years and the ability to easily scale across multiple sites. While specific budget ranges are not disclosed, the comprehensive nature of the project—including cameras, access control, intercom systems, environmental sensors, and cloud-based management—suggests a significant technology investment. The project is divided into two phases, with the first phase covering buildings 1100, 1200, and 1300 to be completed by April 2025, and a second phase for buildings 1400 and 1500 targeted for completion by June 2026.