Notice of Intent to Utilize a Cooperative Contract

The City of Eugene intends to procure an HD Mainline Camera Truck with Inspection Conversion through a national cooperative procurement utilizing Sourcewell Contract #120721-RVL. The procurement will be conducted through SWS Equipment, LLC, with a total estimated procurement amount of $488,591.16 for custom vehicle conversions. The solicitation is being executed under City of Eugene Administrative Rule 44-25-01-F, Oregon Revised Statutes (ORS) 279A.220, and OAR 137-046-0430, which allows for cooperative purchasing mechanisms. The specific procurement involves a specialized inspection truck with high-definition camera capabilities, likely for municipal infrastructure assessment and maintenance purposes. Vendor comments and responses are due by 12:00 P.M. on Tuesday, September 16, 2025, and must be submitted via email to Eugene.Purchasing@ci.eugene.or.us. The purchasing contact for this opportunity is Michelle Hahn, a Purchasing Analyst for the City of Eugene, who can be reached at mhahn@eugene-or.gov.

The procurement appears to be open to all qualified vendors who can meet the specifications through the Sourcewell cooperative contract, with no specific set-aside designations or restrictions noted in the available documentation. The contract will be administered by the City of Eugene's Central Services Finance Department, located at 500 E. 4th Ave., Suite 303, Eugene, OR 97401. While no specific disadvantaged enterprise requirements are explicitly stated, the use of a cooperative contract suggests potential flexibility in vendor participation. The total procurement budget is fixed at $488,591.16, which covers the custom conversions of the inspection truck. No incumbent vendors or existing infrastructure integration requirements are specifically mentioned in the available documentation. The procurement represents a targeted acquisition of specialized municipal fleet equipment through a cooperative purchasing approach that allows for efficient and potentially cost-effective procurement processes.