Notice of intent to sole source - Pace Analytical

The City of Holly Hill is pursuing a sole source procurement for environmental laboratory testing services from Pace Analytical Services, Inc., specifically for drinking water and wastewater testing at the city's utility water treatment plant and wastewater treatment facility. The procurement is unique because Pace Analytical is the only NELAP full-service laboratory within a 40-mile radius of the city's facilities, which makes them the exclusive provider capable of meeting the municipality's specialized testing requirements. The key deliverables include comprehensive water quality testing to ensure permit compliance without increasing operational costs or manpower. The procurement is justified under Sole Source Criteria #4, indicating that Pace Analytical is the only known service provider that can meet the department's specialized needs. The contract opportunity was posted on May 1, 2025, with a proposal due date of November 5, 2024, and involves laboratory services critical to maintaining municipal water quality standards. The primary contact for this procurement is David Chaffman, who can be reached at 813-340-8100.

The procurement appears to be unrestricted in terms of set-aside designations or enterprise type, focusing solely on Pace Analytical's unique positioning as the sole qualified provider. The incumbent vendor is Pace Analytical Services, LLC, located at 8 East Tower Circle in Ormond Beach, Florida, which has an existing service relationship with the City of Holly Hill. The contract value is estimated at $54,400.00 for the upcoming fiscal year, with the vendor indicating a 5.2% price increase for 2025. The laboratory services will require continued integration with the city's existing water treatment infrastructure and testing protocols. The procurement documents suggest this is a continuation of an existing service arrangement, with Pace Analytical positioned as a critical partner in maintaining the city's water quality testing capabilities. No specific disadvantaged enterprise requirements or competitive bidding process were noted in the provided documentation.