Notice of intent to sole source - ninth brain suite, LLC

Pasco County, Florida, is pursuing a sole source procurement for an employee data management system from Ninth Brain Suite, LLC, with a specific focus on acquiring a HIPAA-compliant employee health information record retention solution. The procurement is structured as a direct award to Ninth Brain Suite, with a total contract value of $34,020.00. The software-as-a-service (SaaS) solution encompasses multiple critical workforce management capabilities, including Learning Management, Credential Tracking, Workforce Scheduling, Quality Improvement, Risk Assessment, Forms/Checklists, Resource Center, and communication tools. The notice of intent was posted on July 29, 2022, with a protest period ending on August 9, 2022, at 5:00 p.m., during which potential vendors can file formal objections to the sole source designation. The procurement is specifically tailored to Ninth Brain Suite's unique subscription model, with the company asserting that no other vendor can provide an equivalent solution. The county requires a comprehensive employee data management platform that integrates multiple operational and compliance-related functionalities while maintaining strict HIPAA compliance standards.

The procurement appears to be unrestricted, with no specific set-aside designations or limitations on respondent types mentioned in the documentation. Ninth Brain Suite is positioned as the sole source provider, effectively eliminating competitive bidding for this particular contract. The solution does not reference integration requirements with existing county infrastructure, suggesting it may be a standalone system. The total awarded contract value is precisely $34,020.00, which indicates a fixed-price arrangement for the SaaS subscription. The procurement documents do not mention specific qualifications for potential vendors beyond Ninth Brain Suite's self-proclaimed exclusive capability. Contact information for further inquiries is provided by Holly Taylor, the company's Chief Hat Holder, suggesting potential opportunities for additional clarification. The procurement appears focused on a specialized, comprehensive employee data management solution with embedded health information tracking and compliance features.