Notice of intent to designate single source fluid control specialties

Collier County, Florida is pursuing a single-source procurement for Rotork valve actuators, replacement parts, and repair services through its Procurement Services Division. The procurement is specifically targeting Fluid Control Specialties as the exclusive provider for these technical components, which are critical to the county's Supervisory Control and Data Acquisition (SCADA) System. The intended contract period spans five years, from October 1, 2024, to September 30, 2029. The procurement is being handled as a single-source designation due to standardization, warranty requirements, and specific technical integration needs. The notice was released on April 12, 2024, with a submission deadline of April 19, 2024, at 3:00 pm, during which potential respondents can challenge the sole-source designation by providing written documentation of alternative qualified sources. This procurement does not constitute a traditional bid or quote request, and no pricing information is being solicited at this stage. The Procurement Services Division will have exclusive authority to evaluate and determine the validity of any alternative source submissions.

The procurement appears to have no specific set-aside designations for disadvantaged enterprises. The sole-source designation is supported by official documentation, including a January 2, 2024 letter from Rotork Controls, Inc. establishing Fluid Control Specialties as the exclusive municipal representative for Rotork actuators in most of Florida. The incumbent vendor, Fluid Control Specialties, is authorized to sell Rotork products, provide OEM replacement parts, offer maintenance and repair services, perform field services, and provide technical support. Existing infrastructure requirements include integration with the county's current SCADA system, with critical warranty provisions stipulating that products will be deemed out of warranty if ancillary equipment installation is performed by unauthorized entities. While no specific budget range is mentioned in the documents, the procurement covers valve actuators, replacement parts, and comprehensive repair services for a five-year period. Contact information is provided for Robert Whritenour at Fluid Control Specialties, with Jack Burns from Rotork Controls available for additional questions regarding the sole-source designation.