Notice of Intent to Award Without Engaging in a Standard Procurement Process - Sports Film & Review Solution (Hudl)
Closed State & local contract opportunity Posted
- Solicitation number
- AL27-002-SS
- State
- Utah
- Responses due
Opportunity facts
- Jurisdiction
- UNSPSC code
Opportunity details come from utah.bonfirehub.com. Updated .
About this opportunity
Granite School District is issuing a notice of intent to award a sports film and review solution contract to Hudl without engaging in a standard procurement process under Utah Code 63G-6a Part 8, with a challenge deadline of August 10, 2026. This is a sole-source or justified-exception procurement, not an open solicitation.
Competing vendors may challenge this notice only by submitting detailed documentation via email to Adar Livni-Sullivan (alivni@graniteschools.org) prior to August 10 that demonstrates: (1) the existence of other qualified sources capable of providing comparable or better functionality meeting or exceeding specifications; (2) capability to provide either the same proprietary product or an equivalent; and (3) if transitional costs justify the sole-source determination, a cost comparison showing lower anticipated transition expenses than those identified for Hudl. The district bases its intent on one of three statutory grounds: sole source, significant transitional costs, or circumstances making standard procurement impractical and contrary to the district's interest. The notice does not identify which ground applies or disclose the contract value, term, or specific Hudl product scope.
The district's IT contract terms impose stringent data security and operational requirements on all awardees: mandatory encryption at no less than 128-bit key strength, secure transmission via HTTPS or FTPS, storage exclusively in United States data centers, hardware warranty of one year, software warranty of ninety days from acceptance, and data breach notification within seventy-two hours. Contractors must carry commercial general liability insurance of at least $1 million per occurrence and $3 million aggregate, maintain records for six years post-payment, and comply with E-Verify if applicable. The district retains all intellectual property in custom deliverables. Contracts are governed by Utah law with exclusive venue in Salt Lake County's Third Judicial District Court.
Opportunity text
Issuing and Conducting Procurement Unit: Granite School District In accordance with Utah Code Part 63G-6a Part 8 and Utah Administrative Code R33-108, this is a notice of intent to award without engaging in a standard procurement process. It is not a request for quotes, bids or proposals. DO NOT submit questions, bids, no-bids or other information in this system. NO ACTION IS REQUIRED IF YOU AGREE WITH THIS NOTICE. If there are any other qualified vendors that meet the specifications of this notice, any such vendor must submit the following information via email only to Adar Livni-Sullivan at alivni@graniteschools.org prior to the event close date. The name of the contesting vendor and contact person; and a detailed explanation of the challenge, including documentation showing that there are other competing sources for the procurement item. In addition, a vendor must include: Documentation that the vendor can provide a comparable or better procurement item that meets or exceeds the specifications; documentation that the vendor can also provide the same proprietary procurement item or an equivalent procurement item; and if transitional costs are identified as the justification for this notice, submit a cost comparison of the identified transitional costs with the vendor's anticipated transitional costs. NOTICE OF INTENT TO AWARD WITHOUT ENGAGING IN A STANDARD PROCUREMENT PROCESS The Utah Procurement Code provides that a purchase may be made without engaging in a standard procurement process if it can be determined in writing that: there is only one source for the procurement item; transitional costs are a significant consideration in selecting a procurement item; or the award of a contract is under circumstances, described in rules adopted by the applicable rule making authority, that make awarding the contract through a standard procurement process impractical and not in the best interest of the procurement unit. Granite School District Purchasing Department has received a request to make the following award without engaging in a standard procurement process: Requesting School/Department: Secondary School Athletic Department Product and/or service to be purchased: Sports Film & Review Solution Earliest date purchase may occur: August 10, 2026 Proposed Supplier: Agile Sports Technologies Inc. Justification: R33-108-101c. Other Circumstances That May Make Awarding a Contract Through a Standard Procurement Process Impractical. We previously purchased this product under sole source JF21-006, which expired on June 30, 2025. Utah's Division of State Purchasing will be conducting a Request for Proposal (RFP) for this type of product. There is currently insufficient time to conduct a Request for Proposal (RFP) and implement a potential new product prior to the start of the upcoming school year. As a result, we are proposing a one-year sole source procurement and plan to utilize a future State Contract for future purchases. Length of notice: Granite School District intends to purchase this product for the 2026-2027 schoolyear. Anticipated expenditure: Approximately $20,000
Files
| File | Type | Posted |
|---|---|---|
| 1-Attachment-A-Standard-Terms-and-Conditions - IT Contracts-10.21.24.pdf |
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