Notice of Intent to Award

The City of Ashland, located in Jackson County, Oregon, has issued a Notice of Intent to Award a contract for a DOCSIS 3.1 Upgrade to ePlus Technology, Inc. The procurement opportunity focuses on network infrastructure upgrades, specifically involving technological enhancements to existing communication systems. The evaluation process involved a comprehensive scoring methodology across nine distinct criteria categories, including Letter of Introduction, Experience and Qualifications, Sweeping and Balancing plan, Node upgrade plan, Project timeline, New Technologies and Additional Services, References, Certificate of Compliance, and Cost proposal. The total possible evaluation score was 120 points, with bidders' submissions averaging 115.67 points and individual scores ranging between 115-118 points. The procurement process includes a seven-day protest period ending December 2, 2025, at 10:00 AM, during which potential bidders may submit written protests to Keanna Khlafallah, Purchasing Specialist, at the City of Ashland's address of 20 East Main Street, Ashland, Oregon 97520.

The contract opportunity does not explicitly specify set-aside designations or restrictions on responding organizations. The evaluation process appears to be open and competitive, with four bidders evaluated during the selection process. While specific budget ranges are not disclosed, the cost proposal category was weighted at 25 points (approximately 21% of total evaluation), indicating significant emphasis on pricing considerations. The procurement appears to be technology-focused, suggesting potential integration requirements with existing communication infrastructure. The selection of ePlus Technology, Inc. implies that the chosen vendor demonstrated superior capabilities across technical qualifications, experience, and cost-effectiveness. No information was provided regarding incumbent vendors or specific disadvantaged enterprise participation requirements.