Scoresheet~1.xlsx

This is a scoring sheet for a DOCSIS 3.1 Upgrade contract proposal evaluation conducted by the City of Ashland, Oregon. The evaluation assessed four bidders—Chad, Edgar, Esteban, and an unnamed fourth bidder—across nine weighted criteria categories. The scoring categories included Letter of Introduction, Table of Contents, and Proposal Submission Form (5 points); Experience and Qualifications (15 points); Sweeping and Balancing plan (20 points); Node upgrade plan (20 points); Project timeline (10 points); New Technologies and/or Additional Services (10 points); References (10 points); Certificate of Compliance and Goods and Services Agreement (5 points); and Cost proposal (25 points), for a total possible score of 120 points. The average score across all four bidders was 115.67 points, with scores ranging from 115 to 118 points. The City of Ashland has issued a Notice of Intent to Award the contract to ePlus Technology, Inc., with a seven-day protest period ending December 2, 2025, at 10:00 AM. Protests must be submitted in writing to Keanna Khlafallah, Purchasing Specialist, at the City of Ashland, 20 East Main Street, Ashland, Oregon 97520.

The scoring sheet demonstrates a competitive evaluation process with all bidders performing comparably, indicating that the selection criteria were well-defined and the proposals met established standards. The high average score of 115.67 out of 120 possible points reflects strong proposal quality across all submissions. The cost proposal category, weighted at 25 points or approximately 21 percent of the total evaluation, was the most heavily weighted criterion, suggesting that pricing played a significant role in the final award decision to ePlus Technology, Inc.