Notice of Intent to Award Single Source Procurement

The City of Apopka, Florida Public Works Department seeks to procure Vermeer equipment sales, parts, and service through a sole source designation. This procurement covers ongoing parts and service support for multiple pieces of Vermeer equipment currently owned by the City. The procurement was submitted on January 23, 2026, and received approval from the Public Works Director, Purchasing Department, Finance Director, City Administrator, and City Council on November 19, 2025. The requested expenditure is $49,999.99, charged to account number 001-9999-999-4650 from annual budgetary appropriations. Historical spending data demonstrates consistent annual expenditures ranging from $1,701 to $50,000 over the previous five fiscal years (FY2021 through FY2025), with the City documenting a proven history of quality parts and service. The designation is effective for Fiscal Year 2026 and will expire at the end of the fiscal year, with potential renewal upon submission of a new request with supporting documentation. The due date for this Notice of Intent to Award is February 19, 2026.

Vermeer Southeast Sales and Service, Inc. has been identified as the sole authorized vendor in the State of Florida for Vermeer parts, service, and accessories, establishing this as a single source procurement with restricted competition. The sole source designation is based on the vendor's exclusive authorization status as the only entity capable of providing the requisite Vermeer support services. No set-asides or restrictions based on disadvantaged enterprise status are noted in this procurement. The incumbent vendor, Vermeer Southeast Sales and Service, Inc., maintains existing infrastructure and technical capabilities required for seamless integration with the City's current Vermeer equipment inventory. The estimated award value is $49,999.99 for the fiscal year 2026 period.