Sole_Source_-_PS_-_Vermeer_Equipment_Sales,_Parts_and_Service_Over_$50k.pdf

Apopka Finance Form

01/23/2026 10:55 AM (EST)

Apopka Finance Forms Staff Email msaylor@apopka.net

Department Public Works

Please select form type Sole Source Request

VENDOR FORM

Reminder that Vendor Form is now electronic, please provide link to vendors so they can complete online process:

https://apopkafl.form.transform.civicplus.com/41496

GUIDES

Below are a series of documents that have been developed to assist users with guidance on submitting and/or reviewing electronic forms:

How to Enter a Change Order Request How to Review a Change Order Request - For Reviewers How to Enter a Sole Source Request How to Enter an Evaluated Source Request How to Enter an Emergency Designation Request How to Enter Travel & Training Authorization Request

Apopka Sole Source Request Date 01/23/2026

Department Public Works

Sole Source Title Description Vermeer Equipment Sales, Parts and Service.

Vendor Name Vermeer Southeast Sales and service, INC.

Purchasing Policy 107.3.9.8.3. Sole Source

Sole Source procurements are proprietary and used when only one vendor is able to provide commodities, contractual services, or construction services of adequate quality or quantity that meet City’s requirements, or when compatibility with existing systems requires procurement from a single source.

Note: A memo of explanation must be sent to the appropriate approval authority along with the requisition documentation being attached to the purchase order. The City Administrator must give approval for the Sole Source designation. The Sole Source designation will expire each fiscal year after approval and may be renewed upon submission of a new request with documentation.

Sole Source designations above $50,000.00 must be approved by City Council and noticed per Section 287.057(3)(c), Florida Statutes.

Submission ID: 1c19c161-cd20-4524-b65c-dcb6d4a2062f Receipt ID: Not supplied Page 1/10 https://apopkafl.form.transform.civicplus.com/41496 https://apopkanet.sharepoint.com/City%20of%20Apopka/Agenda%20Documents/Finance%20Forms/Civic%20Plus%20Electronic%20Change%20Order%20-%20How%20to%20Enter%20a%20Request%20(User).pdf https://apopkanet.sharepoint.com/City%20of%20Apopka/Agenda%20Documents/Finance%20Forms/Civic%20Plus%20Electronic%20Change%20Order%20-%20How%20to%20Review%20(Reviewer).pdf https://apopkanet.sharepoint.com/City%20of%20Apopka/Agenda%20Documents/Finance%20Forms/Civic%20Plus%20Electronic%20Sole%20Source%20-%20How%20to%20Enter%20a%20Request%20(User).pdf https://apopkanet.sharepoint.com/City%20of%20Apopka/Agenda%20Documents/Finance%20Forms/Civic%20Plus%20Electronic%20Evaluated%20Source%20-%20How%20to%20Enter%20a%20Request%20(User).pdf https://apopkanet.sharepoint.com/City%20of%20Apopka/Agenda%20Documents/Finance%20Forms/Civic%20Plus%20Electronic%20Emergency%20Designation%20Request%20-%20How%20to%20Enter%20a%20Request%20(User).pdf https://apopkanet.sharepoint.com/City%20of%20Apopka/Agenda%20Documents/Finance%20Forms/Civic%20Plus%20Electronic%20Travel%20%26%20Training%20Authorization%20Request%20-%20How%20to%20Enter%20a%20Request%20(User).pdf

Reference Procurement Policy 107.3 for more details.

Sole Source Procurement Details Vermeer Southeast Sale and service is the only authorized vendor in the state of Florida For Vermeer parts, service and accessories.

Compatibility Details Public Service has multiple pieces of equipment manufactured by Vermeer

Vermeer southeast sales and service is the only authorized vendor in the state of Florida for Vermeer Parts, service and accessories. Please see letter from Vermeer Southeast sales and service.

Cost Details Under $50k

Please provide Budget Details (Include Account Numbers)

$49,999.99 001-9999-999-4650

History Details Sole Source Memo

Please describe history details The City of Apopka have been using Vermeer southeast sales and service for multiple years and the they have proven to provide quality parts and service. The expected spend is $49,999.99 from line 001-9999-999-4650

Staff Name Michael A Saylor

Staff Submittal Signature

Attachments City Commission Meeting 11.19.25.docx

Submission ID: 1c19c161-cd20-4524-b65c-dcb6d4a2062f Receipt ID: Not supplied Page 2/10 https://apopkanet.sharepoint.com/:b:/g/City%20of%20Apopka/EQz1Ni7JiSdOgMC4E9sgax0BNSPzWTTCqhVzTDjQhBPJ2w

Vermeer Sole Source Memo.docx

Submission ID: 1c19c161-cd20-4524-b65c-dcb6d4a2062f Receipt ID: Not supplied Page 3/10

Authorized Purchasers Approval Form

01/23/2026 12:17 PM (EST)

Approved by Michael Saylor (msaylor@apopka.net)

Authorized Purchasers Approval Form Name Michael A Saylor

Date of Approval 01/23/2026

Authorized Purchasers Approval Signature

Submission ID: 1c19c161-cd20-4524-b65c-dcb6d4a2062f Receipt ID: Not supplied Page 4/10

Director/Chief/Designee Approval Form

01/23/2026 12:19 PM (EST)

Approved by Vladimir Simonovski (vsimonovski@apopka.net)

Director/Chief/Designee Approval Form Name Vladimir Simonovski

Date of Approval 01/23/2026

Director/Chief/Designee Approval Signature

Submission ID: 1c19c161-cd20-4524-b65c-dcb6d4a2062f Receipt ID: Not supplied Page 5/10

Purchasing Approval Form

01/23/2026 3:13 PM (EST)

Approved by Jessica Pugh (jpugh@apopka.net)

Purchasing Approval Form Name Jessica Pugh

Purchasing Notes This is a sole source for Vermeer products, which we own at the City. We just received the updated sole source letter, attached. JP

Date of Approval 01/23/2026

Purchasing Approval Signature

Submission ID: 1c19c161-cd20-4524-b65c-dcb6d4a2062f Receipt ID: Not supplied Page 6/10

Budget Approval Form

01/23/2026 3:13 PM (EST)

Approved by Jessica Pugh (jpugh@apopka.net)

Budget Approval Form Name Jessica Pugh

Budget Notes Budget Not Required for Memos

Date of Approval 01/23/2026

Budget Approval Signature

Submission ID: 1c19c161-cd20-4524-b65c-dcb6d4a2062f Receipt ID: Not supplied Page 7/10

Finance Director Approval Form

01/23/2026 3:18 PM (EST)

Approved by Blanche Sherman (bsherman@apopka.net)

Finance Director Approval Form Name Blanche W. Sherman

Date of Approval 01/23/2026

Approval Signature

Submission ID: 1c19c161-cd20-4524-b65c-dcb6d4a2062f Receipt ID: Not supplied Page 8/10

City Administrator Form

01/26/2026 9:30 AM (EST)

Approved by Radley Williams (rwilliams@apopka.net)

City Administrator Approval Form City Administrator Approval Signature

Name Radley Williams

Date of Approval 01/26/2026

Submission ID: 1c19c161-cd20-4524-b65c-dcb6d4a2062f Receipt ID: Not supplied Page 9/10

Final Purchasing Completed Form

01/26/2026 9:32 AM (EST)

Approved by Wonkiasha Washington (wwashington@apopka.net)

Final Purchasing Completed Form Is this form completed? Yes

Submission ID: 1c19c161-cd20-4524-b65c-dcb6d4a2062f Receipt ID: Not supplied Page 10/10

City of Apopka

CITY COUNCIL STAFF REPORT

Section: CONSENT (Action Item) Item #: 8.

Meeting Date: November 19, 2025 Department: Finance Department

SUBJECT:

Authorize the issuance of Sole Source Memos: Rosenbauer America Minnesota, South Dakota and Nebraska, Environmental Solution dba Tampa Crane, Vermeer Southeast Sales and Services, Orlando Freightliner, Inc., Fireline Equipment, Huber SE, Rexel, Cues, McNeilus Truck and Manufacturing, HACH, , Air Center of Florida, Fire Ground Technologies, Teleflex, LLC, Southern Rescue Tools,Target Solutions dba Vector Solutions, and Tranqnology North America, LLC.

ACTION ITEM INFORMATION:

REQUEST:

Approve the issuance of sole source memos for (FY) 2026

SUMMARY:

107.3.9.8.3. SOLE SOURCE.

Sole Source procurements are proprietary and used when only one vendor is able to provide commodities, contractual services, or construction services of adequate quality or quantity that meet City’s requirements, or when compatibility with existing systems requires procurement from a single source. Note: A memo of explanation must be sent to the appropriate approval authority along with the requisition documentation being attached to the purchase order. The City Administrator must give approval for the Sole Source designation. The Sole Source designation will expire each fiscal year after approval and may be renewed upon submission of a new request with documentation. Sole Source designations above $50,000.00 must be noticed per Section 287.057(3)(c), Florida Statutes.

Summary of Requested Sole Source Vendor:

Department Vendor Description Requested Amount

Public Services Rosenbauer America Minnesota, South Dakota and Nebraska

Fire Truck Parts and Services

Annual Budgetary Appropriations

Public Services Environmental Solution dba Tampa Crane

Parts and Service for Heil Equipment

Annual Budgetary Appropriations

Public Services Vermeer Southeast Sales and Services

Vermeer Equipment Sales, Parts, and Services

Annual Budgetary Appropriations

Public Services Orlando Freightliner, Inc. Freightliner Parts and Service

Annual Budgetary Appropriations

Public Services Fireline Equipment American Lafrance Fire Trucks Parts

Annual Budgetary Approriations

Public Services Huber SE Huber SE HydroPress equipment, wastewater equipment, etc.

Annual Budgetary Appropriations

Public Services Rexel Sales, Service and Parts Annual Budgetary Appropriations

Public Services Cues, Inc. TV Inspection Equipment Maintenance Repairs and Upgrades

Annual Budgetary Appropriations

Public Services McNeilus Truck and Manufacturing

McNeilus Truck Parts and service

Annual Budgetary Appropriations

Public Services HACH Sales, Service and Parts Annual Budgetary Appropriations

Public Services Air Centers of Florida for Ingersoll Rand Compressed Air System Sales, Service, Parts & Installation.

Annual Budgetary Appropriations

Fire Department Fire Ground Technologies Gentor Class II Rescue Harness

Annual Budgetary Appropriations

Fire Department Teleflex, LLC. Arrow EX-10 Intraosseous Vascular Access System

Annual Budgetary Appropriations

Fire Department Southern Rescue Tools New Way Truck Parks and Services

Annual Budgetary Appropriations

Fire Department Target Solutions dba Vector Solutions

EMS Online Learning Module

Annual Budgetary Appropriations

Parks and Recreation Traqnology North America, LLC.

Sportstraq GPS System Annual Budgetary Appropriations

Vendor Sole Source Memo Details:

Vendor: Rosenbauer America Minnesota, South Dakota and Nebraska

Department: Public Services

Requested Amount: Annual Budgetary Appropriations

Policy Requirements: Sole Source procurement is proprietary and used when only one vendor is able to provide commodities, contractual services, or construction services of adequate quality or quantity that meet City’s requirements:

Rosenbauer America, Inc. is the sole provider for warranty, service and parts for Rosenbauer Fire Trucks.

Policy Requirements: Compatibility with existing systems requires procurement from a single source:

The City currently owns multiple firetrucks manufactured by Rosenbauer America, LLC., that require parts and repair services.

Policy Requirements: Justification:

Rosenbauer America, LLC., is the only supplier for Rosenbauer parts and service on Rosenbauer firetrucks. The City has been using Rosenbauer for multiple years and they have a proven history of providing quality parts and service.

History: FY2021 Expenses: $3,527 FY2022 Expenses: $631,630 FY2023 Expenses: $749,674 FY2024 Expenses: $7,240 FY2025 Expenses: $15,000

Vendor: Environmental Solution dba Tampa Crane

Department: Public Services

Requested Amount: Annual Budgetary Appropriations

Policy Requirements: Sole Source procurement is proprietary and used when only one vendor is able to provide commodities, contractual services, or construction services of adequate quality or quantity that meet City’s requirements:

Tampa Crane and Body, Inc., is the local sole provider for parts, equipment, and service for Heil Environmental equipment.

Policy Requirements: Compatibility with existing systems requires procurement from a single source:

The City currently owns multiple pieces of Heil Environmental parts-equipped trucks.

Policy Requirements: Justification:

Tampa Crane and Body, Inc. is the local sole provider for parts, equipment and service for Heil Envioronmental equipment. The City has been using Tampa Crane and Body, Inc. for multiple years, and they have a history of providing quality parts and service.

History: FY2021 Expenses: $12,286 FY2022 Expenses: $12,729 FY2023 Expenses: $8,303 FY2024 Expenses: $26,621 FY2025 Expenses: $49,999.99

Vendor: Vermeer Southeast Sales and Services

Requested Amount: Annual Budgetary Appropriations

Policy Requirements: Sole Source procurement is proprietary and used when only one vendor is able to provide commodities, contractual services, or construction services of adequate quality or quantity that meet City’s requirements:

Vermeer Southeast Sales and Service is the only authorized vendor in the State of Florida for Vermeer parts, service and accessories.

Policy Requirements: Compatibility with existing systems requires procurement from a single source:

Public Service has multiple pieces of equipment manufactured by Vermeer.

Policy Requirements: Justification:

Vermeer Southeast Sales and Service is the only authorized vendor in the State of Florida for Vermeer parts, service and accessories. The City of Apopka has been using Vermeer Southeast Sales and Service for multiple years and they have proven to provide quality parts and services.

History: FY2021 Expenses: $3,206 FY2022 Expenses: $26,214 FY2023 Expenses: $1,701

FY2024 Expenses: $50,000

Vendor: Orlando Freightliner, Inc.

Requested Amount: Annual Budgetary Appropriations

Policy Requirements: Sole Source procurement is proprietary and used when only one vendor is able to provide commodities, contractual services, or construction services of adequate quality or quantity that meet City’s requirements:

Orlando Freightliner is sole authorized dealer for Freightliner parts and services.

Policy Requirements: Compatibility with existing systems requires procurement from a single source:

Currently the City of Apopka owns multiple Freightliner sanitation and firetrucks that will require parts and service from Freightliner, Sterling, Western Star, Detroit Diesel and Mercedes-Benz Truck.

Policy Requirements: Justification:

Orlando Freightliner is the sole provider for parts and service for Freightliner Trucks. The City of Apopka has been using Orlando Freightliner for multiple years and they are proven to provide quality parts and services. This memo only applies to Freightliner Sanitiation & Fire Trucks.

History: FY2021 Expenses: $7,295 FY2022 Expenses: $13,436 FY2023 Expenses: $14,422 FY2024 Expenses: $31,868

Vendor: Fireline Equipment

Requested Amount: Annual Budgetary Appropriations

Policy Requirements: Sole Source procurement is proprietary and used when only one vendor is able to provide commodities, contractual services, or construction services of adequate quality or quantity that meet City’s requirements:

Fireline Equipment is the only place we can purchase any parts for American LaFrance Firetrucks. American Lafrance location closed in 2014 and Fireline is the only company that can supply us with compatible parts for repairs.

Policy Requirements: Compatibility with existing systems requires procurement from a single source:

The City of Apopka currently owns American Lafrance Firetrucks that uses compatible parts and repairs.

Policy Requirements: Justification:

Fireline Equipment is the only supplier for any parts for repairs on American Lafrance Firetrucks. The City of Apopka has been using Fireline equipment for multiple years and they are proven to provide quality parts and service.

History: FY2021 Expenses: $4,617 FY2022 Expenses: $0 FY2023 Expenses: $16,968 FY2024 Expenses: $18,452

Vendor: Huber SE

Requested Amount: Annual Budgetary Appropriations

Policy Requirements: Sole Source procurement is proprietary and used when only one vendor is able to provide commodities, contractual services, or construction services of adequate quality or quantity that meet City’s requirements:

Huber Technology, Inc is the exclusive representative for Huber SE, HydroPress, Huber AB, and Huber Picatech AG, within the United States and Canada.

Policy Requirements: Compatibility with existing systems requires procurement from a single source:

The City utilizes the Multi-Rake Bar Screen High Flow RAKEMAX, a specialized system that is uniquely designed and incompatible with equipment from other manufacturers. All major components are proprietary in nature.

Policy Requirements: Justification:

The City utilizes this equipment as a critical component in the pretreatment process at the Water Reclamation Facility. The screening system removes solid materials from the influent flow, which are then compacted and transferred to a dumpster for disposal. This step is essential to maintaining effective process control and protecting downstream treatment operations. In the event of system failure, operations staff must manually remove debris from a bypass channel, an around-the-clock task that significantly strains personnel resources and increases operational risk.

History: FY2021 Expenses: $0 FY2022 Expenses: $77,455 FY2023 Expenses: $336 FY2024 Expenses: $0 FY2025 Expenses: $127,713 (City Council Approval 5/21/2025)

Vendor: Rexel

Requested Amount: Annual Budgetary Appropriations

Policy Requirements: Sole Source procurement is proprietary and used when only one vendor is able to provide commodities, contractual services, or construction services of adequate quality or quantity that meet the City’s requirements:

Rockwell Automation has provided a letter stating that Rexel is the appointed Allen-Bradley distributor for controls, drives, PLC/MMI and Rockwell software produces in our geographic area.

Policy Requirements: Compatibility with existing systems requires procurement from a single source:

The City of Apopka utility plants utilize numerous Rockwell PLC systems throughout the service area. Materials are not interchangeable from one manufacturer's product to another.

Policy Requirements: Justification:

The City utility plants utilize numerous Rockwell PLC systems. This equipment handles the continuous control and monitoring of well, chemical feed systems, and high service pumping demands. The City requires services such as sales and technical support for repairs and troubleshooting.

History: FY2021 Expenses: $7,213 FY2022 Expenses: $11,001 FY2023 Expenses: $38,068 FY2024 Expenses: $33,625 FY2025 Expenses: $7,632

Vendor: Cues, Inc.

Requested Amount: Annual Budgetary Appropriations

Policy Requirements: Sole Source procurement is proprietary and used when only one vendor is able to provide commodities, contractual services, or construction services of adequate quality or quantity that meet the City’s requirements:

Cues, Inc., is the sole distributor for Cues brand and service provider for all its proprietary equipment.

Policy Requirements: Compatibility with existing systems requires procurement from a single source:

All TV inspection equipment and software we own is manufactured and maintained by Cues, Inc. They have proprietary hardware and software components as well as overall design.

Policy Requirements: Justification:

The City of Apopka purchased a CUES inspection truck and manhole inspection camera several years ago. These inspection systems are critical components of our gravity sewer collection system maintenance program.

Due to the ongoing use of this specialized equipment, regular maintenance and repairs are required to ensure continued functionality and reliability. Preventive maintenance through TV inspections is essential to effectively monitor the condition of the sewer collection system. This proactive approach helps maintain system performance and significantly reduces the risk of sewer backups.

Maintaining this equipment is vital to supporting our long-term infrastructure goals and regulatory compliance.

History: FY2021 Expenses: $4,941 FY2022 Expenses: $32,507 FY2023 Expenses: $0 FY2024 Expenses: $4,798 FY2025 Expenses: $10,456

Vendor: McNeilus Truck and Manufacturing

Requested Amount: Annual Budgetary Appropriations

Policy Requirements: Sole Source procurement is proprietary and used when only one vendor is able to provide commodities, contractual services, or construction services of adequate quality or quantity that meet the City’s requirements:

McNeilus Truck and Manufacturing Company is the only authorized dealer for parts and supplies for McNeilus Trucks.

Policy Requirements: Compatibility with existing systems requires procurement from a single source:

The City of Apopka currently owns multiple McNeilus Trucks.

Policy Requirements: Justification:

McNeilus Truck and Manufacturing Company is the only authorized dealer for parts and supplies for McNeilus Trucks. The City of Apopka has been using McNeilus Manufacturing Company for many years, and they have a history of providing quality parts and service.

History: FY2021 Expenses: $2,790 FY2022 Expenses: $7,817 FY2023 Expenses: $420 FY2024 Expenses: $1,925

Vendor: HACH

Requested Amount: Annual Budgetary Appropriations

Policy Requirements: Sole Source procurement is proprietary and used when only one vendor is able to provide commodities, contractual services, or construction services of adequate quality or quantity that meet the City's requirements:

Hach is the exclusive service and maintenance provider for Hach equipment.

Policy Requirements: Compatibility with existing systems requires procurement from a single source:

The City of Apopka Wastewater Treatment plant utilizes a number of Hach monitoring and collection devices throughout the plant. Materials are not interchangeable from one manufacturer's product to another.

Policy Requirements: Justification:

The City's Wastewater Treatment Plant utilizes numerous Hach products. This equipment handles the continuous control and monitoring of the aeration basics, all composite sample collection, the benchtop verification, and analysis of the treatment systems. The City requires services such as preventative maintenance, technical support for repairs, and troubleshooting. Hach uses only OEM parts for servicing the equipment. The use of third party parts or reagents is not approved by Hach and will void the instrument's warranty. Field service and factory repair by personnel not employed by Hach will also void warranty.

History: FY2021 Expenses: $21,663 FY2022 Expenses: $18,347 FY2023 Expenses: $13,757 FY2024 Expenses: $16,079 FY2025 Expenses: $16,403

Vendor: Air Centers of Florida

Requested Amount: Annual Budgetary Appropriations

Policy Requirements: Sole Source procurement is proprietary and used when only one vendor is able to provide commodities, contractual services, or construction services of adequate quality or quantity that meet the City’s requirements:

Air Center of Florida is the sole source provider for Ingersoll Rand compressed air system sales, service, parts, and installation. Air Centers of Florida, Inc. is the master distributor for Ingersoll Rand Compressed Air Solutions in forty-seven (47) counties of Florida excluding the Panhandle.

Policy Requirements: Compatibility with existing systems requires procurement from a single source:

Staff provided a letter from Insgersoll Rand Industrial Technologies dated January 2, 2025, detailing that Air Centers of Florida, Inc., is the sole provider for Ingersoil Rand Compressed Air Solutions. The City of Apopka's water reclamation utilizes Ingersoil Rand Air Compressors for the operation of its sand filter process. This is required to maintain water quality standards for the discharge of reclaimed water.

Policy Requirements: Justification:

The City has installed Ingersoll Rand Air Compressor Air Equipment at the new water reclamation facility to handle backwashing at the water reclamation facility's filtration process in order to maintain water quality standards and meet the City's requirements.

History: FY2021 Expenses: $9,208 FY2022 Expenses: $3,725 FY2023 Expenses: $2,487 FY2024 Expenses: $31,097 FY2025 Expenses: $12,603

Vendor: Fire Ground Technologies

Department: Fire Department

Requested Amount: Annual Budgetary Appropriations

Policy Requirements: Sole Source procurement is proprietary and used when only one vendor is able to provide commodities, contractual services, or construction services of adequate quality or quantity that meet the City’s requirements:

Gemtor, Inc. is the sole manufacturer of Model #54NYCL-0A, 541NYCL-2A and 541NYCL-4A Class II Rescue Harness with all-black webbing. The harness configuration is being manufactured specifically for the Apopka Fire Department and is sold exclusively through Fire Ground Technologies. Fire Ground Technologies is the sole distributor for the Class II Rescue Harness with the all-black webbing.

The Class II Rescue Harnesses are classified by Underwriters Laboratories to NFPA 1983 and incorporated in the 2022 edition of NFPA 2500, Class II. Additionally, the Class II Harness meets OSHA and the American National Standards Institute Z359.11 and A10.32 requirements for full-body harnesses.

Policy Requirements: Compatibility with existing systems requires procurement from a single source:

This harness is the piece of personal protection equipment that connects the user to the entire fall protection system and is compatible with the department's current protection set up.

Policy Requirements: Justification:

This harness is specifically designed for the City of Apopka by Gentor, Inc., and distributed through their sole distributor, Fire Ground Technologies. This equipment allows the department to maintain continuity with all harnesses for this protection system.

History: FY2021 Expenses: $0 FY2022 Expenses: $0 FY2023 Expenses: $0

FY2025 Expenses: $48,825

Vendor: Teleflex, LLC.

Requested Amount: Annual Budgetary Appropriations

Policy Requirements: Sole Source procurement is proprietary and used when only one vendor is able to provide commodities, contractual services, or construction services of adequate quality or quantity that meet the City’s requirements:

The EZ IO Intraosseous Vascular Access System uses a proprietary patented needle and power driver technology. Teleflex is the sole manufacturer of these components and is currently the only battery-operated intraosseous vascular access device that may be extended for up to 45 hour dwell time. Teleflex markets, sells and services all EZ-IO customers within the United States.

Policy Requirements: Compatibility with existing systems requires procurement from a single source:

The Fire Department currently utilizes the EZ-IO Intraosseous Vascular Access System. The EZ-IO system enables fast access when encounters are made with patients experiencing Difficult Vascular Access (DVA). The system provides immediate access via the intraosseous route for DVA cases that are emergent, urgent, or medically necessary, such as cardiac, shock, respiratory, and neurologic cases.

Policy Requirements: Justification:

The Fire Department currently utilizes the EZ-IO Intraosseous Vascular Access System, which provides a reliable bridge until longer-term vascular accesses can be established, with up to a 48-hour dwell time. Treatment delays for patients with DVA can lead to adverse outcomes.

History: FY2021 Expenses: $19,947 FY2022 Expenses: $9,953 FY2023 Expenses: $21,957

FY2025 Expenses: $0

Vendor: Southern Rescue Tools

Requested Amount: Annual Budgetary Appropriations

Policy Requirements: Sole Source procurements are proprietary and used when only one vendor is able to provide commodities, contractual services, or construction services of adequate quality or quantity that meet the City’s requirements:

Southern Rescue Tools is the authorized service representative for the State of Florida and the sole source provider for TNT service and warranty repairs. TNT Rescue Systems sells the products currently used by the Fire Department through a dealer network where each representative is contracted for a specific sales region.

Policy Requirements: Compatibility with existing systems requires procurement from a single source:

Southern Rescue Tools provide the annual TNT servicing and repairs, by Certified Factory Technicians, for the department’s TNT Pumps, Spreaders, Cutters and Rams.

Policy Requirements: Justification:

Southern Rescue is the only authorized representative for servicing and repair of the department's rescue tools, thereby making Southern Rescue Tool the sole source for TNT service and warranty repairs.

History: FY2021 Expenses: $196 FY2022 Expenses: $0 FY2023 Expenses: $8,198 FY2024 Expenses: $4,630 FY2025 Expenses: $17,990

Vendor: Target Solutions dba Vector Solutions

Requested Amount: Annual Budgetary Appropriations

Policy Requirements: Sole Source procurement is proprietary and used when only one vendor is able to provide commodities, contractual services, or construction services of adequate quality or quantity that meet the City’s requirements:

The Orange County Medical Director and staff operate under the same system. In order to maintain compatibility, the Medical Director currently provides the department with the EMS online learning module. This digital learning module reports directly to the State Fire Marshall and the State Health Department to ensure the department is completing the online EMS training to ensure firefighters are meeting the necessary requirements to maintain their EMT and Paramedic recertifications.

Additionally, the Medical Director maintains correspondence with department staff by providing training notifications and bulletins through this software.

Policy Requirements: Compatibility with existing systems requires procurement from a single source:

This system is a web and mobile-based system that assists the department with daily scheduling, including time trades and overtime hours. The Fire Department recently added a module to the current system that utilizes the Vector Solutions Software with the Evaluations+ Learning Management System module to assist the department with the training tracking and management of the training scheduling. This system also provides validation that the training has been completed.

Policy Requirements: Justification:

After the Comprehensive Health and Safety Review, the report provided by Gannon recommends a standardized annual training plan needs to be developed and followed by all stations and shifts as part of day/night work (24-hour shift) schedules. The addition of the Evaluations Learning Management System module has assisted the department with the training, tracking, and management of the training scheduling, as well as the validation that the training has been completed.

History: FY2021 Expenses: $0 FY2022 Expenses: $3,190 FY2023 Expenses: $9,389 FY2024 Expenses: $16,760 FY2025 Expenses: $19,123

Vendor: Traqnology North America, LLC.

Department: Parks and Recreation

Requested Amount: Annual Budgetary Appropriations

Policy Requirements: Sole Source procurement is proprietary and used when only one vendor is able to provide commodities, contractual services, or construction services of adequate quality or quantity that meet City’s requirements:

A Sole Source Letter from Traqnology North America has been provided confirming they are the sole importer of the Sportstraq GPS system. The system is proprietary and there are no other comparable systems on the market.

Policy Requirements: Compatibility with existing systems requires procurement from a single source:

The Apopka Parks and Recreation Department currently owns a Sportstraq GPS system, which is utilized at the Northwest Recreation Complex. The system has drastically improved efficiency in regard to painting the variety of sports fields needed on the athletic fields at the Northwest Recreation Complex. The new system will help improve the efficiency even more and provide redundancy should one of the systems go down for maintenance or repair.

Policy Requirements: Justification:

The Apopka Parks and Recreation Department strives to provide the best amenities for our residents and visitors. Having a large-scale athletic complex, which hosts 80+ athletic tournaments annually, it is vital that staff have the tools to make the job of maintaining and preparing athletic fields for play as efficient as possible. The Sportstraq GPS system has been upgraded from the original design using a gas-powered pump motor to an electric-driven motor. This will eliminate noise and give instant pressure to the nozzle. This price also includes transferring the unit from a Toro HD cart to the Kubota 900RTV. Now the units are on 2 different carts, limiting us on what cart can be used on certain fields.

This upgrade will allow us to spend less time priming the gas-powered motor, which can take on average 15 minutes a field. In addition, should the units need service or repair, Traqnology North America is the only company which can provide service on the equipment due to its proprietary technology.

History: FY2021 Expenses: $0 FY2022 Expenses: $0 FY2023 Expenses: $0 FY2024 Expenses: $49,735 FY2025 Expenses: $10,400

FUNDING SOURCE:

Approved FY26 budget

RECOMMENDED MOTION:

Approve the issuance of blanket purchase orders to the referenced vendors, not to exceed budget appropriations.

ATTACHMENTS:

None