Notice of Intent to Award RFP 250000002359 HMA M-19

The Michigan Department of Transportation (MDOT) issued Request for Proposal (RFP) 250000002359 for HMA Repairs on M-19, involving a single course 1.5-inch cold milling and resurfacing project located from 32 Mile Road to Big Hand Road in Richmond, Macomb County. The RFP was posted on SIGMA VSS on May 16, 2025, with proposals due by May 27, 2025, at 3:00 p.m. EST. Four bidders submitted proposals: Ajax Paving Industries, Inc., R & R Asphalt, Cadillac Asphalt, LLC, and Edw. C. Levy Co. dba Ace-Saginaw Paving Company. Evaluation criteria included a PASS/FAIL assessment based on completeness of vendor questions, Schedule A responses, and Schedule B. A mandatory minimum requirement specified that contractors must be currently listed as an MDOT Prequalified Contractor in the Cb Hot Mix Asphalt/Bituminous Patching category. The procurement process required comprehensive documentation and adherence to specific technical and administrative guidelines.

The contract opportunity did not specify explicit set-aside designations or restrictions for disadvantaged enterprises. Ajax Paving Industries, Inc. was recommended for the award at $798,008.52, representing the lowest bid among the four proposals. The other bidders' proposals ranged from $827,742.92 to $1,017,469.44. The recommendation is pending State Administrative Board approval, and non-selected bidders were encouraged to schedule a debriefing session with the Solicitation Manager to understand the award decision rationale. No incumbent vendors were explicitly mentioned, and no specific integration requirements with existing infrastructure were detailed in the documentation. The total project budget appears to be approximately $798,008.52, which will cover the cold milling and resurfacing work on the specified segment of M-19 in Macomb County.