Notice of Intent to Award (NIA1) for RFP 171-180000002508

The Michigan Department of Technology, Management & Budget's Procurement office issued a Direct Solicitation (RFP 171-180000002508) for asphalt patching and sealing equipment available for both purchase and rental. The solicitation was posted on May 11, 2018, with proposals due on May 31, 2018, and the Notice of Intent to Award was issued on June 20, 2018, with a due date of June 26, 2018. The contract term spans four years with up to two one-year renewal options, and the equipment must be capable of serving the entire state across 13 prosperity regions. The State evaluated four bidders—Duraco, Inc. (dba Durapatcher), Keizer-Morris International, Inc. (KMI), Crafco, Inc., and Southeastern Equipment Co.—using a weighted technical evaluation scoring system with four criteria: warranties and service levels (20 points), general requirements (15 points), company information and experience (25 points), and resources and capacity to serve the entire state (40 points). All proposals scoring 80 points or higher qualified for price evaluation, which included assessments across 13 prosperity regions with differing formulas for purchase (unit price, delivery, and training) and rental (daily, weekly, and monthly rates plus delivery and pickup costs). No bidders submitted revised pricing during second-round negotiations.

The State recommended awards to multiple bidders totaling $1,000,000: Duraco, Inc. received an award of $750,000 for both purchase and rental services after achieving perfect scores of 100/100 for purchase and 96/100 for rental, while Keizer-Morris International, Inc. received $250,000 for both purchase and rental after scoring 100/100 in both categories. Crafco, Inc. scored 95/100 in both purchase and rental categories but did not receive an award recommendation, while Southeastern Equipment Co., which scored 100/100 for purchase, was disqualified from rental consideration after scoring only 40/100 due to missing required rental specification information. The procurement documents do not specify set-aside designations, disadvantaged enterprise restrictions, or integration requirements with existing infrastructure or technology.