Notice of Intent to Award for RFP 250000001096

The State of Michigan's Department of Treasury issued Request for Proposal (RFP) 250000001096 seeking comprehensive Address Updating, Direct Mail, and Bulk Distribution Services for government forms and communications. The procurement was publicly posted on SIGMA VSS on 2/07/2025, with proposals due by 2/28/2025, establishing a three-year contract with potential for up to three additional one-year renewal options. The RFP encompassed three primary service sections: Address Updating, Direct Mailing of Forms, and Bulk Distribution of Forms, each with specific technical requirements and performance expectations. Evaluation criteria required bidders to achieve a minimum technical score of 80 points across these service sections, with comprehensive assessments of capabilities, responsiveness, and operational competence. Proposals were comprehensively reviewed for technical merit, with specific scoring focused on the bidder's ability to effectively manage address verification, mail processing, document distribution, and related logistical services for government communications.

Only one bidder, Wolverine Mailing, Packaging, Warehouse, Inc., submitted a proposal and was evaluated as a Geographically Disadvantaged Business Enterprise (GDBE). The total recommended contract award value is $153,735, covering the three-year service period, with pricing structured across different service categories including $1.35 per thousand addresses for Address Updating, and Direct Mailing rates ranging from $38-$68 per thousand depending on document type. Bulk Distribution services include additional charges for order fulfillment, database programming, storage, and shipping. While the bidder was not classified as a Service-Disabled Veteran Owned Business (SDVOB), the evaluation team determined Wolverine Mailing provided the best value to the State of Michigan based on their prior experience, demonstrated ability to meet requirements, and competitive pricing structure. Minor deficiencies were noted in the bidder's responses, but these were not deemed significant enough to disqualify the proposal.