Notice of Intent to Award a Cooperative Contract

The City of Eugene intends to procure a custom HD Mainline Camera Transit Van Cargo Van Conversion through a national cooperative procurement utilizing the Sourcewell Contract #120721-RVL with SWS Equipment, LLC. The procurement is being conducted in compliance with City of Eugene Administrative Rule 44-25-01-F, Oregon Revised Statutes (ORS) 279A.220, and OAR 137-046-0430, which authorize cooperative purchasing methods. The primary deliverable is a specialized inspection truck conversion, designed for municipal fleet operations. Vendor comments and responses are due by 12:00 P.M. on Tuesday, September 16, 2025, and must be submitted via email to Eugene.Purchasing@ci.eugene.or.us. The purchasing contact is Michelle Hahn, a Purchasing Analyst for the City of Eugene, who can be reached at mhahn@eugene-or.gov. The city's purchasing department is located at 500 E. 4th Ave., Suite 303 in Eugene, Oregon, and can be contacted at 541-682-5055 for any additional inquiries.

The procurement appears to be open to all qualified vendors, with no specific set-aside designations or restrictions mentioned in the documentation. The contract is specifically for Lane County, Oregon, and will be executed through a national cooperative procurement framework. The total estimated contract value is $389,844.16, which provides a clear budget range for the proposed van conversion. No incumbent vendors or existing technology integration requirements are explicitly outlined in the provided documentation. The procurement leverages the Sourcewell cooperative contract, which suggests pre-negotiated terms and potentially streamlined acquisition processes. Vendors interested in responding should carefully review the cooperative contract terms and ensure they can meet the technical specifications for the HD Mainline Camera Transit Van Cargo Van Conversion.