Notice of Intended Decision To Enter Into A Single Source Contract

The Florida Department of State, specifically the Division of Library Information Services, is pursuing a single-source contract for an OCLC Bibliographic Database online database retrieval service through Leon County. The procurement is being conducted under Chapter 257.04(4) of Florida Statutes, which mandates the Division to maintain and provide research and information services for state agencies. The contract will provide the State Library with critical services including cataloging technical assistance, access to shared cataloging, and resource sharing capabilities. OCLC is being identified as the sole provider of these specific library services, justifying the single-source procurement approach. The contract opportunity was posted on July 29, 2025, with a response deadline of August 1, 2025, and includes a total contract value of $82,087.66. The procurement documentation suggests that the vendor has attested to being the exclusive provider of these specialized library information services, which forms the basis for the direct contracting method.

The contract appears to be restricted to OCLC as the sole source vendor, with no explicit provisions for alternative vendors or competitive bidding. No specific set-aside designations for disadvantaged enterprises were noted in the documentation. The procurement does not outline alternative vendor qualifications, as the contract is being pursued directly with OCLC based on their unique service capabilities. The existing technological infrastructure will likely involve integration with the current state library systems to enable seamless access to the bibliographic database and related research services. The total contract value of $82,087.66 represents the full budget for the procurement, with no indication of potential contract extensions or additional funding allocations. The contract will support the State Library's ongoing mission of providing comprehensive research and information services across state agencies, leveraging OCLC's specialized bibliographic database and related technical support offerings.