RFP 739-SL3782534 - Vehicle Retrofit Services - Mobile Medical Van

Texas Tech University Health Sciences Center (TTUHSC) has issued Request for Proposal 739-SL3782534 for vehicle retrofit services on a mobile medical van. The procurement seeks qualified vendors to perform comprehensive interior modifications and system installations on a 2022 Ford Transit 250 with a 130-inch wheelbase and medium roof, which will provide approximately 110 inches of usable interior space behind the front partition. Required deliverables include installation of a refrigerator/freezer, 4.0-kilowatt gas generator, Starlink mini wiring and mounting, desk and cabinet components, grey water sink, AC/heater fan, electrical wiring, and paneling customized to the vehicle's specific dimensions. The vendor must provide quotes for multiple refrigerator options (2.5 and 4 cubic foot capacities) and fresh water tank sizes (10, 20, and 30 gallons) with recommendations based on space efficiency and power consumption, along with 30-amp shore power connections, strategically placed 110-volt and USB outlets at workstation and equipment areas. TTUHSC acknowledges space constraints and is open to prioritizing and phasing components while maintaining scalability for future vehicle builds, with vendors required to demonstrate technical capability, relevant experience with similar projects, pricing competitiveness, and compliance with all stated requirements. The proposal deadline is March 2, 2026, with Addendum No. 1 posted on May 14, 2026, addressing vendor questions regarding specifications and configuration options. Evaluation criteria focus on technical qualifications, project experience, cost competitiveness, and adherence to established timelines and quality standards.

The solicitation may include specific set-asides or preferences for qualified small businesses or minority-owned enterprises in accordance with Texas procurement policies and state disadvantaged enterprise programs. TTUHSC is providing the 2022 Ford Transit 250 vehicle and is not considering trade-in options or alternative vehicle configurations at this time, though future program expansion may involve vehicles with different specifications. No incumbent vendors or current contractors are identified in the available documentation. The project is funded through state appropriations designated for healthcare infrastructure improvements and mobile medical service expansion. Specific award values or budget ranges are not disclosed in the posted solicitation documents; pricing will be determined through competitive bidding with vendors required to provide detailed cost breakdowns for labor, materials, and specialized services associated with the mobile medical van modifications. The contract term and renewal options will be established following award decision and successful vendor selection.