Bid NO. 26-16 MRO SUPPLIES

The City of Huntsville, Texas issued an Invitation to Bid (ITB) for Maintenance, Repair, and Operations (MRO) supplies under Bid No. 26-16. The procuring jurisdiction seeks qualified vendors to supply a comprehensive range of MRO products including air filters, adhesives, batteries, cleaning products, electrical supplies, fasteners, hand tools, hardware, HVAC products, lighting supplies, lubrication, motors, plumbing supplies, pneumatics, power tools, safety products, sealants, welding supplies, and related accessories. Sealed bid responses are due by 2:00 P.M. Central Time on May 14, 2026, submitted to the City of Huntsville City Secretary's office at 448 State Highway 75 North, Huntsville, Texas 77320, with public opening and reading of responses occurring at the submission deadline. Potential vendors must submit questions by May 6, 2026, with final addenda to be posted by May 8, 2026. Award will be made to the most responsible and responsive bidder offering the best value based on percentage discounts off respondents' shelf or catalog prices. Required qualifications include submission of a W-9 form, maintenance of Commercial General Liability insurance with minimum limits of $1,000,000 per occurrence and $2,000,000 aggregate, and three business references for companies served within the preceding twelve months. Vendors must hold submitted prices firm for 120 days after solicitation opening and for the contract duration thereafter.

The City offers preference to vendors with storefronts located in Huntsville or Walker County, Texas. Vendors without local storefronts must provide Free on Board (FOB) destination delivery with freight prepaid to the designated service center, with all shipping and packaging costs included in bid prices. The contract term extends from award through September 30, 2026, with four optional one-year renewal periods available through September 30, 2030, subject to mutual agreement and approval of any price adjustments. The City estimates annual expenditures at $100,000, though this figure is provided strictly as an estimate with no guarantee of actual orders or dollar volume. The City is exempt from Federal Excise and State and Local Sales and Transportation Taxes, which must not be included in pricing. Payment will be made via check Net 30 days from receipt of correct invoices submitted to the Finance Department. Award is subject to City Council approval and funding availability, with the City reserving the right to rescind the contract at the end of each fiscal year if insufficient funds are available, as well as the right to award multiple vendors and negotiate with next-best vendors if the primary awardee cannot meet requirements.