ESBD_510127_1778194918192_Addendum NO. 1 - Bid NO. 26-16 MRO Supplies.pdf

This is Addendum No. 1 to the Invitation to Bid issued by the City of Huntsville, Texas for Maintenance, Repair, and Operations (MRO) supplies under Bid No. 26-16. The addendum, issued on May 8, 2026, clarifies that non-programmable two-way radios (walkie talkies) are within scope for this procurement. Sealed bid responses are due by 2:00 P.M. Central Standard Time on May 14, 2026, submitted to the City of Huntsville City Secretary's office at 448 State Highway 75 North, Huntsville, Texas 77320. All prospective bidders must acknowledge receipt of the addendum by signing and submitting the form with their bid packets, and failure to do so will result in disqualification. The contract term extends from award through September 30, 2026, with four optional one-year renewal periods available through September 30, 2030, subject to mutual agreement and City Council approval.

Award will be made to the most responsible and responsive bidder offering the best value based on percentage discounts off respondents' shelf or catalog prices. The City estimates annual expenditures at $100,000, though this figure is provided as an estimate with no guarantee of actual order volume. Vendors must maintain Commercial General Liability insurance with minimum limits of $1,000,000 per occurrence and $2,000,000 aggregate, submit a W-9 form, and provide three business references. Vendors without local storefronts in Huntsville or Walker County must provide Free on Board (FOB) destination delivery with freight prepaid and all shipping and packaging costs included in bid prices. Submitted prices must remain firm for 120 days after solicitation opening and throughout the contract duration. The City is exempt from Federal Excise and State and Local Sales and Transportation Taxes, which must not be included in pricing. Payment will be made via check Net 30 days from receipt of correct invoices submitted to the Finance Department.