RFI# ITD202604210249 Contract Management Cost Optimization Services

The Texas Department of Public Safety (TXDPS) has issued a Request for Information (RFI) seeking qualified vendors to provide Contract Management Cost Optimization Services. This procurement aims to identify market solutions for consolidating or restructuring IT contracts, eliminating underutilized or redundant contracts, and assessing cost optimization across TXDPS's entire IT contract portfolio. The scope of work encompasses contract inventory and classification, contract lifecycle management support, data standardization and governance, requirements development for tracking solutions, reporting and compliance support, and stakeholder engagement. Key deliverables include a comprehensive IT contract inventory, contract classification framework, current and future-state process documentation, data standards and governance guidelines, reporting framework with sample dashboards, risk and gap analysis, and a final recommendations report. Vendors must demonstrate experience delivering similar services to state agencies with documented past projects, staffing approaches, project tracking and reporting tools, risk mitigation strategies, and implementation timelines. Required qualifications include the ability to pass background checks for TXDPS data access and capability for server or cloud-based installation and maintenance. The RFI was posted on April 27, 2026, with submissions due by May 18, 2026, and questions or clarifications must be submitted by May 13, 2026. All communications should be directed to Vittorio Garcia at vittorio.garcia@dps.texas.gov, and respondents may be required to provide demonstrations or presentations following submission.

The RFI document does not specify any set-aside designations, disadvantaged enterprise restrictions, or explicit limitations on respondent eligibility. No incumbent vendors or current contractors are identified in the RFI materials. TXDPS procures IT services through multiple contracting methods, including deliverables-based engagements, staff augmentation, and cooperative contracts administered through the Texas Department of Information Resources (DIR) DBITS program, and information obtained through this RFI may inform the development of a future solicitation under the DBITS program. No specific contract award value or budget range is listed in the RFI. Vendors should note that the RFI does not constitute a binding commitment or procurement authorization, respondents will not be reimbursed for preparation costs or demonstrations, and all submissions become TXDPS property. Materials are subject to the Texas Public Information Act, requiring vendors to clearly mark confidential or proprietary information and provide written justification on company letterhead for any exemptions from disclosure.