ADDENDUM OF REQUEST FOR INFORMATION (RFI)

1. RFI NO.

ITD202604210249

2. ADDENDUM NO.

3 EFFECTIVE DATE

5/19/2026

4. ISSUED BY

Department of Public Safety

Procurement and Contract Services

5805 North Lamar Blvd. Bldg. A 1st floor

Austin, Texas 78752

5. NAME AND ADDRESS OF OFFEROR

6. The above numbered RFI is amended as set forth in Item 7. The hour and date specified for receipt of Offers is extended, is not extended.

Offers must acknowledge receipt of this addendum prior to the hour and date specified in the RFI or as amended, by one of the following methods:

(a) By completing Items 5 and 8 and returning the addendum; (b) By acknowledging receipt of this addendum on each copy of the offer submitted; or (c) By separate e-mail which includes a reference to the solicitation and addendum numbers. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by e-mail, provided each e-mail makes reference to the RFI and this addendum, and is received prior to the opening hour and date specified.

7. DESCRIPTION OF ADDENDUM:

Responses to questions / clarifications.

Except as provided herein, all terms and conditions of the RFI, as heretofore changed, remain unchanged and in full force and effect.

8a. NAME AND TITLE OF SIGNER (Type or Print)

8b. OFFEROR

(Signature of Person Authorized to Sign) Date Signed

RFI # ITD202604210249 / Contract Management Cost Optimization Services

Question 1: Technical Architecture Review: Will the TXDPS require the audit firm to perform a Technical Architecture Review (e.g., auditing AWS/Azure resource utilization

vs. contract pricing) to identify hidden waste in over-provisioned infrastructure?

Question 1 Answer: Yes

Question 2: QA/SDLC Verification: To what extent will the vendor have access to current project-level SDLC and QA documentation to verify if 'Deliverables-Based'

(DBITS) outcomes are actually being met by existing contractors?

Question 2 Answer: Per section 7 of the RFI, THIS IS A REQUEST FOR INFORMATION (RFI) ONLY; its intent is to identify sources that can provide an Agency Identity Portal. If TXDPS does pursue a solicitation in the future, all specifications will be identified in the statement of work.

Question 3: Real-Time Monitoring: Is the Department interested in a Real-Time

"Sentinel Dashboard" for ongoing cost-optimization and spend-tracking, or is the requirement limited to a static point-in-time report?

Question 3 Answer: Please provide all available options to us with your proposal.

Question 4: The RFI document appears to include different dates for the questions deadline and response submission deadline. Section 2 lists the deadline for questions/clarifications as 05/04/2026 and the deadline for submission of RFI as 05/18/2026.

However, the Instructions to Recipients section references a questionnaire return date of

June 08, 2026, and a questions/clarifications deadline of May 13, 2026. Could TXDPS please confirm the official deadline for questions and the official deadline for RFI response submission?

Question 4 Answer: The official deadline for questions is May 4, 2026. The deadline for submissions to this RFI is May 25, 2026.

Question 5: Is TXDPS expecting respondents to propose an existing Contract Lifecycle

Management / contract tracking software product, or is TXDPS also interested in advisory, process improvement, requirements development, dashboard/reporting, and solution selection support?

Question 5 Answer: Per section 7 of the RFI, THIS IS A REQUEST FOR INFORMATION (RFI)

Question 6: For the “Comprehensive IT Contract Inventory” deliverable, will TXDPS provide existing contract data, contract documents, or export files from current systems for vendor review, or should respondents assume the scope includes discovery and data collection from multiple internal sources?

Question 6 Answer: Per section 7 of the RFI, THIS IS A REQUEST FOR INFORMATION (RFI)

Question 7: Does TXDPS have a preferred tool environment for reporting and dashboard development, such as Microsoft Power BI, Excel, SharePoint, ServiceNow, Smartsheet, or another internal platform?

Question 7 Answer: Per section 7 of the RFI, THIS IS A REQUEST FOR INFORMATION (RFI)

Question 8: For future-state recommendations, should respondents assume the goal is to recommend improvements within existing TXDPS tools, or may respondents also recommend a new tracking solution if current tools are insufficient?

Question 8 Answer: Per section 7 of the RFI, THIS IS A REQUEST FOR INFORMATION (RFI)

Question 9: Does TXDPS expect respondents to include sample resumes or role descriptions in the RFI response, or only a general staffing approach?

Question 9 Answer: You may submit this information however you see fit.

Question 10: Is DBITS vendor status required to respond to this RFI, or would DBITS eligibility only apply to a potential future solicitation/SOW?

Question 10 Answer: No

Question 11: Are oral presentations or demonstrations expected to focus on methodology and sample deliverables, or should respondents be prepared to demonstrate actual software/tools?

Question 11 Answer: Per section 7 of the RFI, THIS IS A REQUEST FOR INFORMATION (RFI)

Question 12: The purpose of the RFI is to identify a vendor who can standardize the agency’s IT contracts processes; bringing structured governance, and visibility to the environment. And define (via requirements) the future contract management system for the agency. Correct?

Question 12 Answer: Yes, we are seeking current information to perform market research to identify opportunities to consolidate or restructure, eliminate underutilized or redundant contracts, and assess cost optimization across all IT contracts.

Question 13: Should the RFI Questions listed in RFI # ITD202604210249 be submitted with the total package or separate by 5/11/2026?

Question 13 Answer: With the total package by the submission deadline of May 25, 2026.

Question 14: Where can we view the answers to the questions? We're a new vendor.

Question 14 Answer: An Addendum will be posted to ESBD, OBR, and it will also be emailed to the vendors.

Question 15: Is current DBITS eligibility or DIR contract status required to respond to this RFI?

Question 15 Answer: No

Question 16: Please confirm the official deadline for submitting the RFI response. Page 3 lists the RFI submission deadline as 05/18/2026, while page 4 requests the questionnaire be returned by June 08, 2026 at 5:00 PM

Question 16 Answer: The official response deadline has changed to May 25, 2026.

Question 17: will all Q&A be updated in ESBD

Question 17 Answer: Yes, as an addendum to the original posting.

Question 18: Is TXDPS requesting pricing, ROM estimates, rate cards, or budgetary information as part of this RFI, or should respondents avoid including cost information?

Question 18 Answer: Per section 7 of the RFI, THIS IS A REQUEST FOR INFORMATION (RFI)

Question 19: Does “all IT contracts” include software licenses, SaaS subscriptions, maintenance agreements, staff augmentation, DBITS engagements, DIR cooperative contracts, interagency agreements, cybersecurity contracts, infrastructure contracts, cloud contracts, and project-based professional services?

Question 19 Answer: Per section 7 of the RFI, THIS IS A REQUEST FOR INFORMATION (RFI)

Question 20: Approximately how many active IT contracts are expected to be included in the initial inventory?

Question 20 Answer: Per section 7 of the RFI, THIS IS A REQUEST FOR INFORMATION (RFI)

Question 21: has TXDPS determined acceptance criteria for each deliverable?

Question 21 Answer: Per section 7 of the RFI, THIS IS A REQUEST FOR INFORMATION (RFI)

Question 22: Anticipated duration or desired time frame for completion?

Question 22 Answer: Your response should include a timetable that will include product configuration, deployment, testing, and acceptance.

Question 23: Are there restrictions on offshore resources, subcontractors, or non-U.S.-based personnel?

Question 23 Answer: Per section 7 of the RFI, THIS IS A REQUEST FOR INFORMATION (RFI)

Question 24: Will TXDPS provide centralized data extracts, or is vendor responsible for aggregation?

Question 24 Answer: Per section 7 of the RFI, THIS IS A REQUEST FOR INFORMATION (RFI)

Question 25: Is implementation of a tool in scope, or only requirements definition?

Question 25 Answer: Per section 7 of the RFI, THIS IS A REQUEST FOR INFORMATION (RFI)

Question 26: Expected budget range?

Question 26 Answer: Per section 7 of the RFI, THIS IS A REQUEST FOR INFORMATION (RFI)

Question 27: Who is the executive sponsor for this program?

Question 27 Answer: Per section 7 of the RFI, THIS IS A REQUEST FOR INFORMATION (RFI)

Question 28: RFI Section 1.3 Background Information/History states: "Information obtained through this RFI will be used for planning purposes and may inform the development of a future solicitation and Statement of Work (SOW) under the DBITS program."

Is responding to this RFI a prerequisite for receiving the solicitation and SOW from the

Agency? Our company is an approved provider in all categories in the DBITS program.

Question 28 Answer: Per section 7 of the RFI, THIS IS A REQUEST FOR INFORMATION (RFI)

Question 29: While reading the RFI document, I read that agency has engaged multiple vendors across various IT disciplines. I was curious, are there multiple incumbent contracts that are still active for the services of this RFI?

Question 29 Answer: No

Question 30: Is there an estimated timeframe of when a formal solicitation that will follow this RFI will be released if there is one?

Question 30 Answer: Per section 7 of the RFI, THIS IS A REQUEST FOR INFORMATION (RFI)

Question 31: After reviewing the RFI, I want to make sure we're scoping our response correctly. Specifically, we'd love to confirm whether TXDPS is primarily looking for:

(a) CLM consulting/professional services such as contract inventory, classification, process documentation, gap analysis, and recommendations; or

(b) A CLM technology platform, a software platform like IntelAgree to manage and track contracts on an ongoing basis.

My read is that this engagement leans toward professional services, with tool requirements gathering as a secondary workstream that could inform a future procurement. That said, if option (b) is part of the picture, or something in between, we'd be very excited to participate, as that's in our wheelhouse.

Question 31 Answer: Per section 7 of the RFI, THIS IS A REQUEST FOR INFORMATION (RFI)

Question 32: What is the approximate number of active IT contracts currently in scope for this initiative?

Question 32 Answer: Per section 7 of the RFI, THIS IS A REQUEST FOR INFORMATION (RFI)

Question 33: Are contract records currently centralized, or distributed across multiple systems and business units?

Question 33 Answer: Per section 7 of the RFI, THIS IS A REQUEST FOR INFORMATION (RFI)

Question 34: Does TXDPS have an existing contract classification framework, or is this expected to be developed as part of this engagement?

Question 34 Answer: Yes there are currently protocols in place.

Question 35: Are contract lifecycle processes (initiation through closeout) currently documented, or should vendors assume a need to define these end-to-end?

Question 36 Answer: Yes there are currently protocols in place.

Question 37: Is there an existing contract lifecycle management or workflow system in use

(e.g., ServiceNow or similar)?

Question 37 Answer: Yes there are currently protocols in place.

Question 38: What are the primary systems of record for contract data (e.g., ERP, procurement platforms, spreadsheets)?

Question 38 Answer: Per section 7 of the RFI, THIS IS A REQUEST FOR INFORMATION (RFI) ONLY; its intent is to identify sources that can provide an Agency Identity Portal. If TXDPS does pursue a solicitation in the future, all specifications will be identified in the statement of work.

Question 39: Are there any known data quality, completeness, or standardization challenges already identified?

Question 39 Answer: Per section 7 of the RFI, THIS IS A REQUEST FOR INFORMATION (RFI)

Question 40: Is TXDPS expecting vendors to recommend a new contract tracking solution, or optimize/enhance existing tools?

Question 40 Answer: We are looking for all opportunities available.

Question 41: To what extent is implementation (e.g., configuration, deployment of tools or dashboards) expected versus advisory-only services?

Question 41 Answer: Per section 7 of the RFI, THIS IS A REQUEST FOR INFORMATION (RFI)

Question 42: For reporting deliverables, are vendors expected to provide conceptual/sample dashboards or fully developed and deployable reporting solutions?

Question 42 Answer: Per section 7 of the RFI, THIS IS A REQUEST FOR INFORMATION (RFI)

Question 43: Are there preferred reporting or BI tools currently in use within TXDPS?

Question 43 Answer: We do have reporting tools that are used.

Question 44: Does TXDPS have any preliminary findings or known gaps related to contract utilization, redundancy, or cost inefficiencies?

Question 44 Answer: Per section 7 of the RFI, THIS IS A REQUEST FOR INFORMATION (RFI)

Question 45: What are the key success metrics for this initiative (e.g., cost savings targets, process efficiency improvements, compliance objectives)?

Question 45 Answer: Opportunities for contract consolidation, streamlining, and/or restructuring, Elimination of underutilized or redundant contracts, and Cost optimization across the full vendor portfolio

Question 46: Which departments or stakeholder groups will be primarily involved in this initiative (e.g., IT, procurement, finance)?

Question 46 Answer: Per section 7 of the RFI, THIS IS A REQUEST FOR INFORMATION (RFI)

Question 47: Is there currently a centralized contract or vendor management function within TXDPS?

Question 47 Answer: Yes

Question 48: What is the anticipated duration or timeline for this engagement?

Question 48 Answer: Your response should include a timetable that will include product

Question 49: Will the engagement be expected to be remote, onsite, or hybrid?

Question 49 Answer: Per section 7 of the RFI, THIS IS A REQUEST FOR INFORMATION (RFI)

Question 50: Is this RFI expected to lead to a future solicitation (e.g., under the DBITS program), and if so, what is the anticipated timeline?

Question 50 Answer: Per section 7 of the RFI, THIS IS A REQUEST FOR INFORMATION (RFI)

Question 51: Does TXDPS anticipate a single vendor or multi-vendor approach for any future engagement?

Question 51 Answer: unknown at this time.

Question 52: Are there any specific compliance, security, or regulatory frameworks that vendors should align with as part of this engagement?

Question 52 Answer: Per section 7 of the RFI, THIS IS A REQUEST FOR INFORMATION (RFI)

Question 53: Should responses be submitted as a single consolidated document, or are separate attachments (e.g., resumes, case studies, product information) preferred?

Question 53 Answer: either format will be accepted.

Question 54: Is there any naming convention, file size limit, or file format requirement

(PDF, Word, etc.) for the submission via email?

Question 54 Answer: No, but there may be a file size limit for files sent through email.

Question 55: What systems or tools serve as the system of record for contract inventory and associated attributes?

Question 55 Answer: Per section 7 of the RFI, THIS IS A REQUEST FOR INFORMATION (RFI)

Question 56: How does the agency currently ensure the quality, completeness, and accuracy of contract data, and how frequently is data reconciled or corrected?

Question 56 Answer: Per section 7 of the RFI, THIS IS A REQUEST FOR INFORMATION (RFI)

Question 57: The RFI outlines contract classifications such as staff augmentation, SaaS, and maintenance. Is this framework currently in use across the agency, and is it applied consistently across departments or managed centrally (e.g., IT or procurement)?

Additionally, is classification performed manually or supported by a system/tool?

Question 57 Answer: Per section 7 of the RFI, THIS IS A REQUEST FOR INFORMATION (RFI)

Question 58: Are key contract details (e.g., term, value, vendor, renewal dates, funding source) consistently captured across all contracts, or does this vary by department or contract type?

Question 58 Answer: Per section 7 of the RFI, THIS IS A REQUEST FOR INFORMATION (RFI)

Question 59: What portions of contract inventory tracking and classification are manual versus system-driven today?

Question 59 Answer: Per section 7 of the RFI, THIS IS A REQUEST FOR INFORMATION (RFI)

Question 60: How are contractor engagements initiated across departments, and to what extent is this process standardized?

Question 60 Answer: Per section 7 of the RFI, THIS IS A REQUEST FOR INFORMATION (RFI)

Question 61: How is the contract lifecycle managed across initiation, execution, monitoring, renewal, and closeout, and which steps are manual versus system-driven?

Question 61 Answer: Per section 7 of the RFI, THIS IS A REQUEST FOR INFORMATION (RFI)

Question 62: What are the primary challenges the agency faces in maintaining an accurate, up-to-date contract inventory and managing contractor engagements?

Question 62 Answer: Per section 7 of the RFI, THIS IS A REQUEST FOR INFORMATION (RFI)

Question 63: What reporting capabilities are currently in place for contract inventory

(e.g., expirations, spend tracking, vendor usage), and how are these reports used to support decision-making?

Question 63 Answer: Per section 7 of the RFI, THIS IS A REQUEST FOR INFORMATION (RFI)

Question 64: The RFI references 'project tracking.' Please confirm what specific activities or processes are expected to be tracked (e.g., contractor engagement status, contract lifecycle milestones, deliverables, spend, or timelines).

Question 64 Answer: Per section 7 of the RFI, THIS IS A REQUEST FOR INFORMATION (RFI)

Question 65: Which teams or roles are responsible for maintaining contract data, managing lifecycle processes, and ensuring data quality across the agency?

Question 65 Answer: Per section 7 of the RFI, THIS IS A REQUEST FOR INFORMATION (RFI)

Question 66: What systems or tools are currently used to track contract data?

Question 66 Answer: Per section 7 of the RFI, THIS IS A REQUEST FOR INFORMATION (RFI)

Question 67: To what extent is contractor utilization (roles, hours, deliverables) currently tracked at an enterprise level versus within individual programs?

Question 67 Answer: Per section 7 of the RFI, THIS IS A REQUEST FOR INFORMATION (RFI)

Question 68: Is TXDPS exploring a shift toward more deliverables-based or performance-based contracting models?

Question 68 Answer: Per section 7 of the RFI, THIS IS A REQUEST FOR INFORMATION (RFI)

Question 69:

• Public contract inventory validation

As part of our market research, we reviewed publicly available sources such as the LBB

Contracts Management System, Texas Comptroller “Where the Money Goes” data, DIR

DBITS records, ESBD postings, and TXDPS SB 20 disclosures. To confirm our understanding, do these sources collectively represent the full landscape of IT related contracts DPS expects vendors to consider, or are there additional material categories not generally reflected in these sources?

Question 69 Answer: Per section 7 of the RFI, THIS IS A REQUEST FOR INFORMATION (RFI)

Question 70:

• Approximate scale of the IT contract environment

For purposes of calibrating our market input, can DPS provide a high level indication of the approximate magnitude of the IT contract environment (e.g., order of magnitude ranges for number of active contracts and vendors)?

Question 70 Answer: Per section 7 of the RFI, THIS IS A REQUEST FOR INFORMATION (RFI)

Question 71:

• IT contract and vendor decision governance

At a high level, how are decisions currently made regarding approval of new IT vendors or contracts, and are there formal governance or review bodies (e.g., architecture, security, or investment review) involved in those decisions?

uestion 71 Answer: Per section 7 of the RFI, THIS IS A REQUEST FOR INFORMATION (RFI) ONLY;

its intent is to identify sources that can provide an Agency Identity Portal. If TXDPS does pursue a solicitation in the future, all specifications will be identified in the statement of work.

Question 72:

• Current contract data landscape

From DPS’s perspective, is contract related data today primarily maintained in structured systems, semi structured formats (such as spreadsheets or shared repositories), or largely in unstructured sources like documents and email?

Question 72 Answer: Per section 7 of the RFI, THIS IS A REQUEST FOR INFORMATION (RFI)

Question 73:

• Areas of contract and vendor visibility of greatest interest

Which areas of visibility are most important for DPS to focus on during this exploratory effort, such as vendor utilization, contract performance, or deliverables versus realized outcomes?

Question 73 Answer: There is not one area of visibility defined as the most important, please provide information on how you can support all of those areas.

Question 74:

• Current contract tracking and reporting practices

At a high level, does DPS rely on centralized tools or more decentralized mechanisms for contract tracking and reporting, and what types of contract related summaries or reports does leadership most often rely on today?

Question 74 Answer: Per section 7 of the RFI, THIS IS A REQUEST FOR INFORMATION (RFI)

Question 75:

• Desired depth of process understanding

For purposes of informing market input, should respondents focus more on high level conceptual views of IT contracting and procurement processes, or on more detailed, role level process perspectives?

Question 75 Answer: We are interested in all current information available that you are able to provide in your response to this RFI.

Question 76:

• Breadth of process considerations

Should process discussions be limited to contracting and procurement activities, or extend more broadly across the IT lifecycle?

Question 76 Answer: Per section 7 of the RFI, THIS IS A REQUEST FOR INFORMATION (RFI)

Question 77:

• Analytical versus requirements setting orientation

Recognizing this is an RFI and not a procurement, is DPS’s near term objective primarily to gather analytical insights and recommendations, or also to inform potential future requirements for technology enablement?

Question 77 Answer: We are looking to identify opportunities to consolidate or restructure, eliminate underutilized or redundant contracts, and assess cost optimization across all IT contracts.

Question 78:

• Existing technology context

Are there known enterprise platforms, state standards, or DIR approved solution considerations that respondents should be mindful of when discussing future state concepts at a high level?

Question 78 Answer: Per section 7 of the RFI, THIS IS A REQUEST FOR INFORMATION (RFI)

Question 79:

• RFI timeline and document clarifications

The RFI references two different deadlines for submitting clarification questions (Close of

Business 05/04/2026 in the Schedule of Events versus 05/13/2026 in the Instructions section). Can DPS confirm which date is correct? Additionally, the RFI references two different RFI response due dates (05/18/2026 versus 06/08/2026), please confirm the correct submission deadline.

Question 79 Answer: The response deadline has moved to May 25, 2026.

Question 80:

• Organizational Structure

How many business units or departments within TXDPS hold or manage IT contracts?

Question 80 Answer: Per section 7 of the RFI, THIS IS A REQUEST FOR INFORMATION (RFI)

Question 81: Section 4 requests a timetable that includes product configuration, deployment, testing, and acceptance. Given that this RFI is intended to gather input on best practices, tools, and methodologies for managing and tracking IT contractor engagements, please clarify how respondents should interpret these activities and what assumptions should be used when developing the requested high level timetable.

Question 81 Answer: Per section 7 of the RFI, THIS IS A REQUEST FOR INFORMATION (RFI)

Question 82: Section 4 requests a timetable as part of the RFI response. Please clarify whether TXDPS expects a high level, illustrative timetable appropriate for an RFI, rather than a detailed project schedule.

Question 82 Answer: Per section 7 of the RFI, THIS IS A REQUEST FOR INFORMATION (RFI)

Question 83: Response format and length: Please confirm the required response format and any page limitations.

Question 83 Answer: The response format and length is at the vendor’s discretion, and it must follow the instructions outlined in the RFI.

Question 84: What is the approximate total number of active IT contracts within scope for this engagement? Does scope include only DBITS contracts, or all IT contracts agency-wide?

Question 84 Answer: Per section 7 of the RFI, THIS IS A REQUEST FOR INFORMATION (RFI)

Question 85: Are interagency contracts (IACs) and cooperative contracts administered through DIR included in scope, or limited to contracts directly executed by TXDPS?

Question 85 Answer: Per section 7 of the RFI, THIS IS A REQUEST FOR INFORMATION (RFI)

Question 86: Does the scope include contracts that are in close out or recently expired, or is this limited to active and pending contracts only?

Question 86 Answer: Per section 7 of the RFI, THIS IS A REQUEST FOR INFORMATION (RFI)

Question 87: Are there specific IT spend categories or contract types that are out of scope or restricted from vendor access?

Question 87 Answer: Per section 7 of the RFI, THIS IS A REQUEST FOR INFORMATION (RFI)

Question 88: What contract data currently exists in structured, exportable format? Does

TXDPS maintain a central contract repository or is contract data distributed across business units?

Question 88 Answer: Per section 7 of the RFI, THIS IS A REQUEST FOR INFORMATION (RFI)

Question 89: What contract management tools or systems are currently in use, if any? Are respondents expected to work within existing systems or recommend replacements or supplements?

Question 89 Answer: Per section 7 of the RFI, THIS IS A REQUEST FOR INFORMATION (RFI)

Question 90: Will respondents have access to actual contract documents, spend data, and vendor performance records, or will analysis be based on summary-level information only?

Question 90 Answer: Per section 7 of the RFI, THIS IS A REQUEST FOR INFORMATION (RFI) ONLY; its intent is to identify sources that can provide an Agency Identity Portal. If TXDPS does pursue a solicitation in the future, all specifications will be identified in the statement of work.

Question 91: Are there data classification or sensitivity restrictions that would limit a vendor's access to contract records, particularly those involving law enforcement operations?

Question 91 Answer: Per section 7 of the RFI, THIS IS A REQUEST FOR INFORMATION (RFI)

Question 92: The RFI deliverables include a Reporting Framework with sample dashboards. Is TXDPS expecting functional dashboards built within a specific platform, or illustrative mockups as part of the recommendations?

Question 92 Answer: Per section 7 of the RFI, THIS IS A REQUEST FOR INFORMATION (RFI)

Question 93: The RFI references both a Current-State and Future-State Process

Documentation deliverable. Does TXDPS have existing process documentation as a baseline, or will current-state mapping need to be built from scratch?

Question 93 Answer: Per section 7 of the RFI, THIS IS A REQUEST FOR INFORMATION (RFI) ONLY; its intent is to identify sources that can provide an Agency Identity Portal. If TXDPS does pursue a solicitation in the future, all specifications will be identified in the statement of work.

Question 94: Is the Final Recommendations Report expected to include a prioritized implementation roadmap, or is it scoped to assessment and recommendations only?

Question 94 Answer: Per section 7 of the RFI, THIS IS A REQUEST FOR INFORMATION (RFI)

Question 95: What is the anticipated project duration? The RFI requests a timetable but does not specify an expected engagement length.

Question 95 Answer: Your response should include a timetable that will include product

Question 96: How many TXDPS stakeholders and business units are expected to be engaged for interviews, workshops, or working sessions? This directly affects staffing and timeline estimates.

Question 96 Answer: Per section 7 of the RFI, THIS IS A REQUEST FOR INFORMATION (RFI)

Question 97: Will the selected vendor be expected to work on-site at TXDPS facilities, remotely, or a combination? Given the background check requirement, are there specific access protocols respondents should plan for?

Question 97 Answer: Per section 7 of the RFI, THIS IS A REQUEST FOR INFORMATION (RFI)

Question 98: Is there an incumbent vendor currently performing any portion of these services? If so, will transition support be expected from the selected vendor?

Question 98 Answer: No

Question 99: The RFI references DBITS as the anticipated vehicle for any resulting solicitation. Is it a requirement that the prime respondent hold a current DIR DBITS contract, or will teaming arrangements with a DBITS-eligible entity satisfy this requirement?

Question 99 Answer: Per section 7 of the RFI, THIS IS A REQUEST FOR INFORMATION (RFI)

Question 100: If a teaming arrangement is acceptable, will TXDPS require the DBITS-eligible entity to serve as the prime contractor of record?

Question 100 Answer: Per section 7 of the RFI, THIS IS A REQUEST FOR INFORMATION (RFI)

Question 101: The Schedule of Events lists a submission deadline of May 18, 2026; the

Instructions to Recipients state June 8, 2026. Which date is operative?

Question 101 Answer: The deadline has been updated to May 25, 2026.

Question 102: The Schedule of Events lists the clarification question deadline as May 4, 2026; the body of the Instructions states May 13, 2026. Which deadline governs?

Question 102 Answer: The deadline has been updated to May 25, 2026.

Question 103: Section 4 references product configuration, deployment, testing, and acceptance in the timetable requirement. Is this intended to reflect a consulting project plan and deliverable schedule, or is TXDPS also evaluating technology solution vendors through this RFI?

Question 103 Answer: Per section 7 of the RFI, THIS IS A REQUEST FOR INFORMATION (RFI)