IFB 2026-B04 Health Department Roof Repairs - Hailstorm May 2024

Hays County Purchasing Office issued an Invitation for Bid (IFB 2026-B04) for roof and HVAC repair services to restore the Hays County Health Department building located at 101 Thermon Drive in San Marcos, Texas, following hail damage sustained in May 2024. The scope of work includes removal and replacement of 16,816 square feet of 26-gauge metal roofing in Ivy Green color, 785 linear feet of drip edge, 628 linear feet of hip and ridge cap, 398 linear feet of valley flashing, 60 linear feet of end wall flashing, 72 linear feet of steel rake and gable trim, 11 neoprene pipe jack flashings, 23 linear feet of aluminum downspouts and gutters, and two three-ton heat pump exterior coil units with associated central air conditioning system components requiring refrigerant recharge and evacuation. All work must be completed by May 15, 2026, with a pre-bid meeting scheduled for February 4, 2026, at 11:30 a.m. Central Time and sealed proposals due February 12, 2026, at 11:00 a.m. local time through BidNet Direct or in person at the Hays County Purchasing Office. Respondents must submit proposals as a firm fixed flat-rate fee covering all labor, materials, equipment, environmental disposal fees, and incidental costs, provide three references from similar-sized organizations served within the last five years, possess required Texas business licenses and employee certifications, maintain workers' compensation and liability insurance with specified minimum coverage limits, and warrant a 10-year workmanship warranty on metal roof installation and a 35-40 year material panel warranty. Hays County reserves the right to award to the lowest responsive bidder or subsequent lowest bidders if the lowest bidder cannot meet the May 15, 2026 deadline.

The procurement documents do not identify specific set-aside designations or restrictions limiting responses to particular enterprise categories; however, respondents must comply with all federal, state, and local procurement laws and FEMA regulations, including completion of required forms such as conflict of interest disclosures, debarment certifications, and HUB practices acknowledgment. No incumbent vendors or current contractors are identified in the available documentation. The total project cost is estimated at $514,629.00 in gross eligible repairs, with Hays County receiving federal FEMA Public Assistance funding and insurance proceeds to offset costs. The Federal share represents 75 percent ($18,750.00) of the net federal cost of $25,000.00, with the non-Federal share representing 25 percent ($6,250.00), after insurance reductions totaling $489,629.00. An Obtain and Maintain insurance requirement of $514,629.00 has been imposed on the facility for wind and hail peril. Contract award is anticipated in March 2026, with the contract term extending through completion of all repairs by May 15, 2026.