ESBD_484611_1770647082392_Addendum 1 - IFB 2026-B04.pdf

This is Addendum #1 to an Invitation for Bid (IFB 2026-B04) issued by Hays County Purchasing Office for roof and HVAC repair services at the Hays County Health Department building in San Marcos, Texas, following hail damage sustained in May 2024. The scope of work includes removal and replacement of 16,816 square feet of 26-gauge metal roofing, 785 linear feet of drip edge, 628 linear feet of hip and ridge cap, 398 linear feet of valley flashing, 60 linear feet of end wall flashing, 72 linear feet of steel rake and gable trim, 11 neoprene pipe jack flashings, 23 linear feet of aluminum downspouts and gutters, and two three-ton heat pump exterior coil units with refrigerant recharge and evacuation. A pre-bid meeting was held on February 4, 2026, at 11:30 a.m. Central Time. The addendum extends the sealed proposal deadline to February 17, 2026, at 11:00 a.m. CST, with submission through BidNet Direct or in person at the Hays County Purchasing Office. All work must be completed by May 15, 2026, with contract award anticipated in March 2026. Respondents must acknowledge receipt of this addendum by signing and returning the cover page with their proposals.

Bidders must submit proposals as a firm fixed flat-rate fee covering all labor, materials, equipment, environmental disposal fees, and incidental costs. Respondents are required to provide three references from similar-sized organizations served within the last five years, possess required Texas business licenses and employee certifications, maintain workers' compensation and liability insurance with specified minimum coverage limits, and warrant a 10-year workmanship warranty on metal roof installation and a 35-40 year material panel warranty. The total project cost is estimated at $514,629.00 in gross eligible repairs, with Hays County receiving federal FEMA Public Assistance funding covering 75 percent ($18,750.00) of the net federal cost of $25,000.00 and insurance proceeds totaling $489,629.00 to offset costs. The non-Federal share represents 25 percent ($6,250.00). Hays County reserves the right to award to the lowest responsive bidder or subsequent lowest bidders if the lowest bidder cannot meet the May 15, 2026 deadline. Respondents must comply with all federal, state, and local procurement laws and FEMA regulations, including completion of required forms such as conflict of interest disclosures, debarment certifications, and HUB practices acknowledgment.