ESBD_484611_1771019936280_Attachment D - MBCI PBR Manual.pdf

This is an attachment document—specifically the MBCI PBR (Metal Building Components Inc. Performance Based Roofing) Manual—supporting the Invitation for Bid (IFB 2026-B04 issued by Hays County Purchasing Office for roof and HVAC repair services at the Hays County Health Department building located at 101 Thermon Drive in San Marcos, Texas. The scope includes removal and replacement of 16,816 square feet of 26-gauge metal roofing in Ivy Green color, 785 linear feet of drip edge, 628 linear feet of hip and ridge cap, 398 linear feet of valley flashing, 60 linear feet of end wall flashing, 72 linear feet of steel rake and gable trim, 11 neoprene pipe jack flashings, 23 linear feet of aluminum downspouts and gutters, and two three-ton heat pump exterior coil units with associated central air conditioning components requiring refrigerant recharge and evacuation. The pre-bid meeting is scheduled for February 4, 2026, at 11:30 a.m. Central Time, with sealed proposals due February 12, 2026, at 11:00 a.m. local time through BidNet Direct or in person at the Hays County Purchasing Office. All work must be completed by May 15, 2026, with contract award anticipated in March 2026.

Respondents must submit proposals as a firm fixed flat-rate fee covering all labor, materials, equipment, environmental disposal fees, and incidental costs. Bidders must provide three references from similar-sized organizations served within the last five years, possess required Texas business licenses and employee certifications, maintain workers' compensation and liability insurance with specified minimum coverage limits, and warrant a 10-year workmanship warranty on metal roof installation and a 35-40 year material panel warranty. The total project cost is estimated at $514,629.00 in gross eligible repairs, with Hays County receiving federal FEMA Public Assistance funding and insurance proceeds to offset costs. The Federal share represents 75 percent ($18,750.00) of the net federal cost of $25,000.00, with the non-Federal share representing 25 percent ($6,250.00), after insurance reductions totaling $489,629.00. Hays County reserves the right to award to the lowest responsive bidder or subsequent lowest bidders if the lowest bidder cannot meet the May 15, 2026 deadline. No incumbent vendors or specific set-aside designations are identified in the procurement documentation.