For Emergency Response Vehicle Upfit and Radio Decommissioning Services Needed for the Department of State Health Services (DSHS)

The Texas Health and Human Services Commission (HHSC), on behalf of the Department of State Health Services (DSHS), issued an Invitation for Bids (IFB) for emergency response vehicle upfit and radio decommissioning services. The procurement encompasses three distinct deliverables: complete emergency response equipment installation on a 2026 Chevrolet Suburban including emergency lighting, siren control systems, push bumper, center console, power and charging systems, safety equipment, window tint, and floor protection; replacement of emergency lighting and siren control systems on a 2010 Ford F-650 with a new Whelen CenCom Core WCX system; and decommissioning and removal of three mobile radios with associated wiring harnesses and antennas from a 2004 Ford Excursion for reinstallation in the Suburban. All work must be performed at the contractor's facility located within sixty miles of San Antonio, Texas, with DSHS assuming responsibility for vehicle delivery and retrieval. Bidders must submit firm, fixed pricing through the provided Pricing Sheet (Exhibit C) with detailed itemized quotes for equipment, labor, and materials for each vehicle, including hourly labor rates and estimated completion timeframes, with parts markup not to exceed twenty percent. Contractors must demonstrate a minimum of five years of relevant experience with assigned personnel possessing at least one year of emergency vehicle upfitting experience, verified through three references for similar services performed within the last five years. Evaluation criteria include the bidder's ability to meet specifications and performance requirements, demonstrated experience, and price, with award going to the bidder offering best value rather than necessarily the lowest price. Questions were due May 22, 2026 at 12:00 PM, addendum responses were posted May 27, 2026, and bid responses are due June 2, 2026 at 10:30 AM, with a contract term running from award through August 31, 2026 with potential extension up to one year at the agency's discretion.

The solicitation documents do not indicate set-aside designations or restrictions limiting responses to specific categories of organizations such as disadvantaged enterprises, minority-owned businesses, or other disadvantaged groups. No incumbent vendor or current contractor is identified in the available procurement materials. Contractors must meet comprehensive insurance requirements including Workers' Compensation, Commercial General Liability ($1,000,000 per occurrence/$2,000,000 aggregate), Commercial Automobile Liability ($1,000,000 combined single limit), Professional Liability ($1,000,000), and Umbrella Liability ($1,000,000). All respondents must complete and submit the HHS Solicitation Affirmations form certifying compliance with extensive federal and state regulatory requirements, including suspension and debarment certifications, E-Verify utilization, child support obligation disclosures, franchise tax status confirmation, and restrictions on prohibited activities such as human trafficking, lobbying, and foreign terrorist organization engagement. The solicitation materials do not provide an explicit budget range or award value; pricing is to be determined through competitive bid evaluation. Respondents must also submit a Texas Identification Number (Form 4109) for payment processing, a Bidder Reference and Contractor Qualifications Form (Exhibit D) documenting company background and three verifiable references, and acknowledgment of all addenda issued during the solicitation period.