HHS0017257 HVAC Air Filters

The Texas Health and Human Services Commission (HHSC) Procurement and Contracting Services division, on behalf of the Austin State Supported Living Center, issued Invitation for Bids (IFB) HHS0017257 to establish a blanket contract for HVAC air filters with an estimated contract value of $35,000.00. The solicitation encompasses twenty-one line items covering various sizes and specifications of air filters, including dimensions such as 12x24x4, 16x25x2, 24x24x2, 18x24x1, and multiple other configurations in both 2-inch and 1-inch thicknesses. Bidders must submit firm, fixed prices on the Pricing Sheet (Exhibit C) with all quotes required to be F.O.B. Destination Freight Prepaid and Included, or bidders must specify exact delivery costs and terms, with an estimated standard delivery time of fourteen days after receipt of order. The questions deadline was May 4, 2026 at 10:30 AM Central Time, with responses to questions posted as an addendum on May 8, 2026, and the response deadline is May 18, 2026 at 10:30 AM Central Time. The anticipated contract start date is May 22, 2026, with the initial contract term running from September 1, 2026 through August 31, 2027, with an extension option allowing HHSC to extend the contract for up to one additional year at its sole discretion. Evaluation of responses will be based on the bidder's ability to meet requirements and specifications, demonstrated ability to meet performance delivery requirements, price, and past vendor performance as reflected in the CPA Vendor Performance Tracking System. Both HHSC and the Department of State Health Services (DSHS) are entitled to use any contract awarded, and bidders must submit responses via email to pcsbids@hhs.texas.gov, the HHS Online Bid Room, or hand/overnight delivery of a USB drive to the HHSC PCS office located at 1100 W 49th St., Austin, TX 78756.

All respondents must submit the completed Exhibit A (HHS Solicitation Affirmations) and Exhibit C (Pricing Sheet), with failure to submit these documents resulting in disqualification. The solicitation documents do not specify set-aside designations or restrictions on types of organizations that can respond, nor do they identify incumbent vendors or current contractors. However, all respondents must certify compliance with extensive state and federal requirements, including debarment and suspension status, franchise tax obligations, child support compliance, E-Verify utilization, human trafficking prohibitions, cybersecurity training requirements, and various Texas-specific restrictions regarding abortion services, energy company boycotts, firearm industry discrimination, and foreign-owned entities in critical infrastructure. Bidders proposing alternative brands or part numbers to those specified must submit supporting literature for evaluation; failure to provide such documentation may result in the bid not being considered for award. The HHSC does not guarantee any volume, usage, or compensation, and all contracts are subject to appropriations and availability of funds. Price adjustments during the contract term may be permitted only at HHSC's discretion when correlated with the Consumer Price Index as published by the Bureau of Labor Statistics Region VI, and contractors must provide supporting documentation using the specified formula. Bidders must remain firm and binding with their offers for 240 days from submission.