ESBD_510550_1778077700029_Form 121_Solicitation Addendum Acknowledgement.pdf

This is a Solicitation Addendum Acknowledgement Form issued by the Texas Health and Human Services Commission (HHSC) Procurement and Contracting Services division for Invitation for Bids (IFB) HHS0017257 to establish a blanket contract for HVAC air filters for the Austin State Supported Living Center. The solicitation encompasses twenty-one line items covering various sizes and specifications of air filters with dimensions ranging from 12x24x4 to multiple other configurations in both 2-inch and 1-inch thicknesses, with an estimated contract value of $35,000.00. The questions deadline was May 4, 2026 at 10:30 AM Central Time, with Addendum 1 (Question and Answer) issued on May 6, 2026. The response deadline is May 18, 2026 at 10:30 AM Central Time, with an anticipated contract start date of May 22, 2026. The initial contract term runs from September 1, 2026 through August 31, 2027, with an extension option allowing HHSC to extend the contract for up to one additional year at its sole discretion.

Bidders must submit firm, fixed prices on the Pricing Sheet (Exhibit C) with all quotes required to be F.O.B. Destination Freight Prepaid and Included, or specify exact delivery costs and terms, with an estimated standard delivery time of fourteen days after receipt of order. All respondents must submit the completed Exhibit A (HHS Solicitation Affirmations) and Exhibit C (Pricing Sheet), with failure to do so resulting in disqualification. Bidders must remain firm and binding with their offers for 240 days from submission, and evaluation will be based on the bidder's ability to meet requirements and specifications, demonstrated ability to meet performance delivery requirements, price, and past vendor performance as reflected in the CPA Vendor Performance Tracking System. Bidders must submit responses via email to pcsbids@hhs.texas.gov, the HHS Online Bid Room, or hand/overnight delivery of a USB drive to the HHSC PCS office located at 1100 W 49th Street, Austin, TX 78756. Both HHSC and the Department of State Health Services (DSHS) are entitled to use any contract awarded, and the HHSC does not guarantee any volume, usage, or compensation.