Freezer Unit Installation in BLDG. 574 at Denton State Supported Living Center

The Texas Health and Human Services Commission (HHSC) Procurement and Contracting Services division issued an Invitation for Bids (IFB HHS0017176) for the installation of refrigeration equipment at the Denton State Supported Living Center located at 3980 State School Road, Denton, Texas 76210. The procurement involves the installation of Heatcraft Refrigeration Products equipment, specifically seven air-cooled condensing units and seven evaporator unit coolers, distributed across the Central Kitchen Building 574, Egg Locker/Cooler, and Walk-In Freezer locations. Bidders must submit firm, fixed pricing on Exhibit C covering all labor, materials, equipment, supplies, and related expenses necessary for complete installation. The contractor must respond to standard service calls within four hours during regular business hours (Monday–Friday, 8:00 AM–5:00 PM Central Time) and to emergency requests within one hour, with services outside regular hours requiring prior written approval. Required qualifications include a minimum of three years of relevant experience, three verifiable references for similar contracts within the last four years, and comprehensive insurance coverage including Workers' Compensation, Commercial General Liability ($1,000,000 per occurrence/$2,000,000 aggregate), Commercial Automobile Liability ($1,000,000), Professional Liability ($1,000,000), and Umbrella Liability ($1,000,000). The contract becomes effective upon award and ends August 31, 2026, with an option for up to one additional year extension at HHSC's sole discretion. Critical deadlines include the mandatory on-site visit on May 12, 2026, at 10:30 AM (attendance required for bid consideration), the question submission deadline of May 15, 2026, at 5:00 PM (with responses posted as an addendum on May 19, 2026), and the bid submission deadline of June 2, 2026, at 10:30 AM. Award will be made to the bidder offering the best value to the State based on meeting or exceeding IFB requirements, ability to meet performance delivery requirements, and price.

All respondents must complete and submit Exhibit A (HHS Solicitation Affirmations), Exhibit C (Pricing Sheet), Exhibit D (Bidder Reference Form), Exhibit F (HUB Subcontracting Plan), and acknowledgment of any applicable addenda; failure to submit required documentation will result in bid disqualification. Respondents must affirm compliance with extensive state and federal requirements, including suspension and debarment certifications, E-Verify participation, current franchise tax status, compliance with Texas and federal labor laws, prohibitions on abortion funding and gender reassignment procedures for minors, restrictions on energy company boycotts, and prohibitions on discrimination against firearm industries. The form requires execution by an authorized representative and collection of specific business identification information including DUNS number, federal employer identification number, and SAM.gov unique entity identifier. Bidders may submit responses either in-person at the PCS office located at 1100 W. 49th Street in Austin, Texas (8:00 AM–5:00 PM, Monday–Friday), or through the optional HHS Online Bid Room submission system, which requires new user registration through the IAMOnline portal with sufficient time allowed for account approval before the deadline. The document does not specify a listed incumbent vendor, current contractor, or award value or budget range; however, all contractors must maintain records for a minimum of seven years, submit to state auditor access and examination rights, comply with intellectual property provisions granting ownership of all work products to the HHS Agency, and comply with restrictions on boycotts of Israel and requirements for disclosure of artificial intelligence system usage and litigation history.