ESBD_511551_1779196383105_Addendum No. 1 - HHS0017176.pdf
PDF 2 MB Posted
- Solicitation number
- HHS0017176
- Issued by
- Denton County, Texas
About this file
This addendum to an Invitation for Bids issued by the Texas Health and Human Services Commission (HHSC) Procurement and Contracting Services division addresses vendor questions regarding freezer unit installation at Building 574 of the Denton State Supported Living Center. The project involves replacing refrigeration equipment, including liquid lines, suction lines, valves, condensate drain piping, and all electrical infrastructure (disconnects, breakers, defrost circuits, and control wiring), while retaining existing drain lines and electrical circuits. All seven refrigeration units can be replaced simultaneously without phasing requirements. The equipment list is specified in Section 7.1 of the solicitation document, with operating temperatures of 0 degrees for the large freezer and 34 degrees for the egg cooler. The selected refrigerant platform is R448A/R449A, and existing refrigeration piping requires complete replacement to meet manufacturer recommendations. The facility will remain operational during construction with no additional shutdown windows or temporary refrigeration requirements. No permits, inspections, or engineering reviews are required. The target completion date is August 31, 2026, and installation access is limited to only 12 inches of clearance between the cooler/freezer boxes and the existing building roof.
The addendum was issued on May 19, 2026, following a mandatory on-site visit conducted on May 12, 2026, at 10:30 AM. This addendum documents responses to vendor questions submitted prior to the May 15, 2026, deadline, establishing clarifications on equipment specifications, replacement requirements, and project operational parameters. All respondents were required to acknowledge receipt of this addendum as a condition of bid consideration, with submission instructions specifying return of the acknowledgment form with solicitation responses or, alternatively, email submission to pcsbids@hhsc.state.tx.us prior to the June 2, 2026, 10:30 AM bid submission deadline.
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PCS 134 HHS Responses to Questions
Effective Date 06/26/2015 Page 1 of 4 Reviewed Date 09/18/2025
Solicitation Title: Freezer Unit Installation in BLDG. 574 at Denton State Supported Living Center
Solicitation Number: HHS0017176
# Reference Question Response
1.
Are existing drains lines to be replaced with new?
No, the existing drain lines will remain the same
2.
Are existing liquid lines & suction lines to be replaced with new?
Yes, these will need to be replaced with new
3. Are existing valves to be replaced with new?
Yes, new valves are needed
4.
Are the existing electrical circuits and disconnects to be reused to power new units?
Yes
5.
Can all units be replaced at the same time (all units will be down at the same time), or will the replacement of these units need to be phased where all units are not down at the same time?
If replacement of these units needs to be phased, how many units can be down at the same time?
Yes, all units can be replaced at the same time.
There will be no need to phase each unit out.
Effective Date 06/26/2015 Page 2 of 4 Reviewed Date 09/18/2025
6.
Please provide clarification on:
• Which equipment is to be replaced
• Which equipment schedule should be used for bidding purposes
Please read section 7.1 in the solicitation document, a list of equipment can be found in this section.
Please use the equipment list located in section 7.1 for bidding.
7.
During our site visit, we observed portions of the refrigeration piping that do not appear to follow manufacturer recommendations for proper oil return and refrigerant velocity management. This may potentially contribute to compressor reliability issues and failures.
Please confirm:
• Is existing refrigeration piping to be reused or replaced?
• If reused, will piping modifications be permitted where required to meet manufacturer recommendations?
Existing refrigeration piping will need to be replaced
8.
Please confirm whether existing condensate drain piping is to remain or be replaced as part of this project. Several drain lines appear to require additional slope correction for proper drainage.
No, the existing condensate drain piping will need to be replaced
Yes, additional slope correction will need to be provided
Effective Date 06/26/2015 Page 3 of 4 Reviewed Date 09/18/2025
9.
Please confirm the required operating temperatures for:
• Large freezer
• Egg cooler
Large Freezer: 0 degrees
Egg Cooler: 34 degrees
10.
Are there any known operational concerns with the current systems, including:
• Repeated compressor failures
• Flood back issues
• Oil return concerns
• Excessive frosting or icing
• Inadequate pull-down capacity
• Log run-time conditions
Yes, all current systems will require repairs
11.
Please confirm the desired refrigerant platform for the replacement systems:
• R448A / R449A
• A2L refrigerant platform
• Other specified refrigerant
R448A/R449A
Effective Date 06/26/2015 Page 4 of 4 Reviewed Date 09/18/2025
12.
Please confirm whether existing electrical infrastructure is to remain, including:
• Disconnects
• Breakers
• Defrost circuits
• Control wiring
No. All items listed will need to be replaced.
13.
Will the facility remain operational during construction, and are there any required shutdown windows or temporary refrigeration requirements?
1. Yes, the facility will remain operational during construction
2. No, there is no additional required shutdown windows or temporary refrigeration requirements
14.
Are permits, inspections, or engineering reviews required as part of this project?
No
15.
Please provide any project schedule requirements or target completion dates.
There is no specific project schedule requirements, the target completion date is 08/31/2026.
16. Is the top of the cooler/freezer boxes accessible during installation?
There is access, with only 12” of clearance between top of cooler/freezer and existing building roof.
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Effective 07/15/2016 Revised 01/23/2024
Procurement and Contracting Services, 1100 W. 49th Street, Austin, TX 78756
Form
PCS 121
SOLICITATION ADDENDUM ACKNOWLEDGEMENT FORM
Solicitation Due Time
PCS Contact Information
Description of Addendum
THIS ADDENDUM NOW BECOMES A PART OF THE ORIGINAL SOLICITATION RETURN ADDENDUM ACKNOWLEDGMENT FORM AS INSTRUCTED, FAILURE TO DO SO MAY RESULT IN DISQUALIFICATION OF RESPONSE.
1.
Acknowledge receipt of this addendum by signing and returning this addendum with your solicitation response in accordance with the submission options outlined in the solicitation.
2.
If respondent has submitted the response prior to addendum, respondent may email the signed addendum to pcsbids@hhsc.state.tx.us prior to the solicitation due date and time.
9.0.0.2.20101008.1.734229 a.m.
CurrentPage:
TextField28: Isaiah.Wilczynski1@hhs.texas.gov
DueDate: 2026-06-02
Minute: 30
Hour: 10
AddendumNo:
AddendumDate: 2026-05-19
TextField30: (512) 406-2668
TextField32: Solicitation Addendum No. 1 - 05/19/2026
- Attached is the Mandatory On-Site visit sign in sheet from 05/12/26 at 10:30 AM
- Attached is the PCS 134 HHS Responses to Vendor Questions
Associate Commissioner, PCS:
DateTimeField1:
TextField31:
IFB #HHS0017176 — Freezer Unit Installation in BLDG. 574 at Denton
State Supported Living Center
Jobsite Walkthrough Sign-In Sheet
Date: 5-]2-202&
PLEASE WRITE LEGIBLY
HHSC Facility Walkthrough Coordinator:
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IFB #HHS0017176 — Freezer Unit Installation in BLDG. 574 at Denton
State Supported Living Center
Jobsite Walkthrough Sign-In Sheet
Date: 5-12- 20a
PLEASE WRITE LEGIBLY
HHSC Facility Walkthrough Coordinator:
Name: Dason O Conner Nsshc
Phone: GHo- 54! -3$310
E-Mail: Jason -OConnor @ _hhs. tevas. gov
Walkthrough Attendees:
Name: Keth )oHeeson Firm: Trau'S Mechanica!
Phone: 772-292-7077
E-Mail: K etree son ATca vis Hy ACC Com.
Name: Panic | fererv
Firm: {/JV CC
Phone: 946-4 FO°-91 FA_
E-Mail: daniel pe tert hng.texatjou Name:
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Phone:
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