Radiochemical Counting Instruments and Sample Changer

The Texas Health and Human Services Commission (HHSC) on behalf of the Department of State Health Services (DSHS) issued an Invitation for Bids (IFB HHS0017152) for preventive maintenance and repair services on radiochemical counting instruments and sample changers used in drinking water and environmental sample analysis. The solicitation covers eight Gamma Products instruments located at the DSHS Laboratory Services Section in Austin, Texas, and requires a minimum of one preventive maintenance visit per instrument annually, repair services, functionality testing, and technical support by phone or email performed by factory-trained and certified service engineers. Bidders must provide firm, fixed pricing for all labor, equipment, materials, and supplies, with services scheduled within 30 days of request, non-emergency repairs completed within 4 business days, and emergency repairs within 2 business days. Required qualifications include a minimum of three years of relevant experience, possession of factory-trained technicians with a minimum of three years of experience with Gamma Products and Instrument hardware, three verifiable references for similar contracts completed within the last three years, comprehensive insurance coverage including workers' compensation and commercial general liability of $1,000,000 per occurrence/$2,000,000 aggregate, and financial capability documentation. The contract term runs from September 1, 2026 through August 31, 2027 with three optional one-year renewal periods and one potential extension year, for a maximum contract duration of five years. The response deadline is May 19, 2026, at 10:30 AM Central Time, with bids submitted either electronically through the HHS Online Bid Room or in-person to the Procurement and Contracting Services office at 1100 W. 49th Street in Austin, Texas during business hours Monday through Friday, 8 a.m. to 5 p.m.

A HUB Subcontracting Plan is encouraged but not required for this procurement, and no specific set-aside designations for disadvantaged enterprises are mandated. Subcontracting is prohibited, meaning all work must be performed by the prime contractor using only factory-trained and qualified technicians. No incumbent vendor or current contractor is identified in the solicitation documents. The historical spending for similar services was $163,295.00 over the five-year period from September 2021 through August 2026, though this figure is provided only as a guideline and does not guarantee any minimum volume or award value. The HHSC reserves the right to make a single or multiple awards based on best value to the State, considering the bidder's ability to meet requirements, delivery capability, and price, and is not obligated to select the lowest-priced response. All respondents must complete and submit Exhibit A (HHS Solicitation Affirmations), Exhibit C (Pricing Sheet), Exhibit D (Bidder Reference Form), any applicable Addendum Acknowledgement Forms, and documentation demonstrating financial capability and capacity to perform, along with compliance certifications regarding debarment, suspension, human trafficking prohibitions, E-Verify participation, and adherence to state and federal civil rights and cybersecurity requirements.