Waste Disposal Services for Kerrville State Hospital

Texas Health and Human Services Commission Procurement and Contracting Services is requesting bids for non-hazardous solid waste removal services at Kerrville State Hospital, with bids due July 1, 2026 at 10:30 a.m. and mandatory on-site visits required on June 15 and June 16, 2026 at 1:30 p.m. at 721 Thompson Drive, Kerrville, Texas.

The scope encompasses collection, transportation, and disposal of waste from front/side load bins, roll-offs, trash compactors, and cardboard/recycled compactors. Services are scheduled three times weekly on Mondays, Wednesdays, and Fridays during 8 a.m. to 5 p.m. Central Time, with four-hour response time required for service calls. Eight-yard containers must have lids. All waste must be delivered to authorized licensed disposal sites.

Bidders must demonstrate a minimum of three years of relevant experience and provide three verifiable references for similar services within the last three years. Attendance at least one mandatory on-site visit is a disqualification threshold. Pricing must be submitted as firm, fixed monthly rates on the provided Pricing Sheet (Exhibit C) and must include all labor, equipment, materials, supplies, and related expenses. Price adjustments may be permitted only at HHSC's sole discretion based on the Consumer Price Index for Urban Wage Earners and Clerical Workers (CPI-W) or Consumer Price Index for All Urban Consumers (CPI-U).

The initial contract term begins upon award and expires August 31, 2026, with two optional one-year renewal periods (September 1, 2026 through August 31, 2027, and September 1, 2027 through August 31, 2028) and one extension option for up to one additional year at the agency's discretion. The contractor must carry comprehensive insurance including workers' compensation with $1 million employer's liability limits, $1 million commercial general liability, $1 million commercial automobile liability, $1 million professional liability, and $1 million umbrella liability. Bidders must complete background checks on all personnel and utilize E-Verify for employment eligibility verification. Questions are due June 18, 2026 at 1:00 p.m., with responses posted by June 22, 2026. Bids must be submitted via the online bid room or by email to PCS.Bids@HHS.Texas.Gov.