Exhaust Fan Upgrades & Installation at Rio Grande State Supported Living Center

The Texas Health and Human Services Commission (HHSC) Procurement and Contracting Services division, in conjunction with the Department of State Health Services (DSHS), issued an Invitation for Bids (IFB #HHSOO16989) for exhaust fan upgrades and installation services at Rio Grande State Supported Living Center in Harlingen, Texas. The project encompasses the removal and installation of rooftop and wall-mounted exhaust fans across four buildings (501, 502, 504, and 507), including new ductwork installation, ceiling-mounted exhaust grills, electrical tracing and reconnection, roof curbs with flashing, and stucco repairs. The equipment specifications include Dayton Model 48C192 centrifugal exhaust ventilators, Dayton Model 24Y860 roof curbs, and Dayton roof backdraft dampers, with all labor, equipment, materials, supplies, and related expenses to be included in firm, fixed pricing submissions. Qualified bidders must demonstrate a minimum of three years of relevant experience, provide three verifiable references for similar contracts completed within the last three years, and assign personnel with a minimum of two years of relevant experience. Contractors must respond to service calls within four hours during regular business hours (Monday-Friday, 8 a.m. to 5 p.m. Central Time) and within one hour for declared emergencies. The initial contract term extends from the award date through August 31, 2026, with one optional one-year extension available at HHSC's discretion. Key dates include an optional on-site visit on March 3, 2026, at 10:30 a.m., a questions and clarifications deadline of March 6, 2026, with responses posted by March 11, 2026, and a solicitation due date of March 18, 2026, at 10:30 a.m. Central Time. Responses must be submitted via email to pcsbids@hhsc.state.tx.us, through the HHS Online Bid Room, or by hand delivery/overnight mail of a USB drive.

The solicitation document does not identify specific set-aside designations or restrictions limiting response eligibility to particular organization types or disadvantaged enterprises. Bidders must comply with E-Verify requirements and maintain comprehensive insurance coverage including workers' compensation ($1,000,000 per occurrence), commercial general liability ($1,000,000 per occurrence/$2,000,000 aggregate), commercial automobile liability ($1,000,000 combined single limit), professional liability ($1,000,000), and umbrella liability ($1,000,000). All personnel must wear company uniforms with identification badges and maintain 24-hour contact capability, and bidders are subject to background checks covering statewide criminal and sex offender records. No incumbent contractor information or existing infrastructure integration requirements are specified in the available documentation. The contract is subject to appropriations and availability of funds with no volume guarantees, and price adjustments are permitted only at HHSC's discretion and must correlate with the Consumer Price Index as published by the Bureau of Labor Statistics. The solicitation documentation does not provide an estimated contract value or budget range for this opportunity.