Exhibit E_Online_Bid_Room_Information.docx
DOCX document 40 KB Posted
- Solicitation number
- HHS0016989_V2
- Issued by
- Cameron County, Texas
About this file
This document is a supplementary exhibit from the Texas Health and Human Services Commission (HHSC) providing instructions for the HHS Online Bid Room submission portal for the exhaust fan upgrades and installation project at Rio Grande State Supported Living Center. The solicitation (IFB #HHSOO16989) requires bidders to submit responses for rooftop and wall-mounted exhaust fan removal, installation, and related ductwork across four buildings at the facility in Harlingen, Texas. Responses are due on March 18, 2026, at 10:30 a.m. Central Time, with an optional on-site visit scheduled for March 3, 2026, at 10:30 a.m., and a questions and clarifications deadline of March 6, 2026. Bidders may submit responses electronically through the HHS Online Bid Room, via email to pcsbids@hhsc.state.tx.us, or by hand delivery or overnight mail of a USB drive. The initial contract term extends from the award date through August 31, 2026, with one optional one-year extension available at HHSC's discretion.
The Online Bid Room submission is optional and subject to all terms and conditions of the solicitation package. Users must complete a multi-step registration process that includes requesting an account through the IAMOnline portal, awaiting Agency Sponsor approval, and activating their account within seven days of receiving the registration email. The registration process may require several days, and applicants with previous Enterprise Portal or IAMOnline access must complete a new registration using a different email address, as the system does not permit duplicate email addresses across accounts. The document emphasizes that late solicitation responses are not accepted and that technical difficulties with the online submission system are not grounds for protesting a contract award. Support is available through the Help Desk at 512-438-4720 or 855-435-7181 (toll-free) from 7:00 a.m. to 7:00 p.m. Central Time, Monday through Friday.
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Text version
Exhibit E HHS Online Bid Room Information
HHS0016989_V2
Bids/responses for this solicitation may be submitted electronically using the HHS Online Bid Room or any other method identified in the solicitation. Use of the HHS Online Bid Room is optional and is subject to all terms and conditions, affirmations, and other requirements of the solicitation as any other method of submission.
Read and review the solicitation package and all associated documents carefully before completing and submitting a response in the form and manner described in the solicitation package. Questions regarding the solicitation must be addressed to the Point of Contact in the solicitation package. The Point of Contact is identified in the solicitation package.
Submit the solicitation response in the form and manner described in the solicitation package on or before the response due date and time.
IMPORTANT: The solicitation package will identify the specific form and method of delivery. Failure to adhere to the requirements in the solicitation package may result in disqualification.
Access to the HHS Online Bid Room is a multi-step process.
All Online Bid Room Users:
· Follow the provided link to access the IAMOnline – Sign-in page.
· Next, click the link labeled “Request account as a non-HHS employee or register organization” to request a new account. Please note, the external user ID should be an email address.
· Users can find detailed instructions here; Follow the organization or external user account request steps as directed.
· Once the Agency Sponsor receives and approves the access request, users will receive an IAMOnline registration email to set up their IAMOnline account.
· The user will click the Activate Account button to set up their account promptly. Please note that the link will only be active for seven (7) days for security reasons.
Note: Applicants who already have access to the previous Enterprise Portal and/or IAMOnline for other applications, MUST complete a new registration to receive access to the online bid room. The new registration must be completed with a different email than the original account as the IAMOnline portal does not allow the same email address to be used for two different accounts.
IMPORTANT: The registration process may take several days. Allow enough time for the registration process to submit your bid by the response due date. Late solicitation responses are not accepted.
The optional use of the HHS Online Bid Room and any resulting technical difficulties which may prevent a successful, responsive electronic submission of a solicitation response shall not be sufficient basis for a protest of a contract award.
Visit the IAMOnline Help Page for more information. For additional assistance, contact the Help Desk at 512-438-4720 or 855-435-7181 (toll-free), 7:00 A.M. to 7:00 P.M., CT, Monday to Friday.
Version 1.40 Revision Date 07/22/2025
File details come from the government source that posted it. Updated .