HHS0016934v1 Ice & Water Dispensers Big Spring SH

The Texas Health and Human Services Commission (HHSC) Procurement and Contracting Services division is issuing an Invitation for Bids (IFB #HHS0016934) for the procurement of ice and water dispensers on behalf of the Health and Human Services system, including HHSC and the Department of State Health Services (DSHS), for Big Spring State Hospital. The solicitation seeks four units of Follett Products, LLC Model No. 12CI414A-S Symphony Plus ice and water dispensers capable of producing up to 425 pounds of Chewblet nugget ice in 24 hours, along with standard carbon filter systems, to be provided as a bundled offering. The equipment specifications include countertop installation, air-cooled condenser, sensor-activated dispenser, antimicrobial drain pan, NSF listing, American manufacturing, 115-volt power requirements, and detailed dimensions and water usage metrics. Delivery only is required with no installation services; all four dispensers must be delivered to a warehouse location between 8:00 AM and 4:00 PM on specified dates, with the vendor responsible for all delivery-related costs including overtime and unloading charges. Bidders must submit a completed and signed Exhibit A (HHS Solicitation Affirmations), the completed Exhibit C Pricing Sheet with unit pricing and shipping costs in US dollars, and any applicable Addendum Acknowledgement Forms, with pricing required to be firm and fixed for the life of the contract, subject only to adjustments permitted at HHSC's sole discretion based on Consumer Price Index (CPI) formula or federal minimum wage adjustments. The questions or clarifications deadline was January 21, 2026, with responses posted on January 22, 2026, and the response deadline is January 28, 2026, at 10:30 AM Central Time, with an anticipated contract start date of January 29, 2026.

The solicitation does not specify set-aside designations or restrictions limiting the types of organizations that can respond, nor does it identify incumbent vendors or current contractors for this procurement. No existing infrastructure or technology integration requirements are detailed in the solicitation materials. The initial contract term runs from the date of award through August 31, 2026, with HHSC retaining the option to extend the contract for up to one additional year as needed for continuity of service or transition purposes. Both HHSC and DSHS are entitled to use any contract awarded as a result of this IFB. The solicitation documents indicate that only the exact model of dispenser listed or equal products with sufficient supporting literature may be bid, with reworked products, previously refused products, or seconds not acceptable. No specific award value or budget range is disclosed in the available solicitation materials; however, the contract is subject to appropriations and availability of funds, with HHSC providing no guarantee of any volume, usage, or compensation. Respondents must comply with extensive regulatory and contractual requirements including suspension and debarment verification, E-Verify compliance, child support obligations, cybersecurity training, conflict of interest disclosures, and prohibitions on boycotts of Israel and energy companies, discrimination against firearm industries, human trafficking involvement, and provision of prohibited gender reassignment procedures to minors.