ANNOUNCEMENT: Notice of Request for Proposals (RFP) #936-26-272-00-S-AB-RFP

Austin Community College (ACC) District is soliciting proposals for Solar Photovoltaic (PV) Systems Maintenance and Repair Services through an Indefinite Delivery, Indefinite Quantity (IDIQ) contract (RFP #936-26-272-00-S-AB-RFP). The procurement seeks qualified vendors to provide comprehensive equipment and labor for servicing, maintaining, repairing, and installing solar PV systems across seven ACC campuses: Eastview, Elgin, Highland, Northridge, Riverside, Round Rock, and San Gabriel. Required services include preventative maintenance schedules, annual system inspections, system cleaning, technician-provided training on newly installed systems, and complete documentation of all maintenance and repair activities. Successful vendors must employ technicians certified to North American Board of Certified Energy Practitioners (NABCEP) standards and must respond to non-emergency service calls within two business days and emergency calls within one business day. Evaluation criteria are weighted as follows: proposed rates and cost of services (30%), quality and reliability of services (25%), past performance and qualification of staff (25%), warranty and maintenance agreements (15%), and completeness and quality of proposal (5%). Key deadlines include a Solicitation Conference on April 21, 2026, at 11:00 a.m. CST via Zoom, written questions due April 22, 2026, at 12:00 p.m. CST, addendum responses issued by April 24, 2026, and proposals due May 1, 2026, at 12:00 p.m. CST, with anticipated contract award on May 29, 2026, and contract start date of June 1, 2026.

ACC maintains a Small Business Development Program (SBDP) goal requiring 30% or more Small Local Business Enterprises (SLBE) participation, which may create set-aside opportunities for qualifying small businesses. Vendors must maintain extensive insurance coverage including general liability ($2,000,000 aggregate/$1,000,000 per occurrence), workers' compensation ($500,000), professional liability ($1,000,000), automobile liability ($500,000), pollution liability ($1,000,000/$2,000,000 aggregate), errors and omissions ($1,000,000/$3,000,000 aggregate), and sexual misconduct liability ($1,000,000/$3,000,000 aggregate), with original Certificates of Insurance required prior to Notice to Proceed and annual renewal mandated. All proposed costs must include initial warranty, training, delivery, and installation, with vendors required to maintain original pricing for at least two years from installation. Additional mandatory submission requirements include vendor registration with ACC and completion of required forms including certifications and affidavits. The RFP does not specify an incumbent contractor or existing technology integration requirements, nor does it provide a stated budget or award value range for this IDIQ contract.