Air Compressor Preventative Maintenance Services

The City of Austin's Financial Services-Central Procurement is soliciting bids under Invitation for Bids 8200 BYS1063 for preventative maintenance services and air compressor unit installation at the Austin Convention Center Department, with offers due December 1, 2026 at 2:00 p.m. CT. Best-value evaluation grants discounts to Local Businesses and Small Businesses rather than restricting eligibility. Local Businesses receive five percent for contracts up to $500,000 and three percent for contracts between $500,000 and $50 million, and Small Businesses receive five percent up to $500,000 and three percent above $500,000 up to $50 million. No Minority-Owned or Women-Owned Business Enterprise goals apply.

Scope covers routine preventative maintenance inspections, operational testing, cleaning, servicing, and one annual major preventative maintenance service on compressors at the Austin Convention Center Department. The contractor must also supply and install new air compressor units upon request. Quantities are indefinite and specified through individual purchase orders. The contractor must comply with ACCD security requirements, including badging and access control, and noncompliance may result in removal from the worksite.

Pricing is fixed for the first twelve months. Afterward, price adjustments may be requested on the anniversary date if supported by the Producer Price Index for commercial machinery repair and maintenance services. Adjustments are limited to the percentage change in that index and cannot automatically exceed the total contract value. The contract commences upon execution and continues until all obligations are performed. The City may extend beyond the initial term at its sole option, and holdover cannot exceed 180 calendar days unless mutually agreed upon in writing. Invoices are paid within thirty calendar days of delivery or invoice receipt, whichever is later.

Written questions are due November 6, 2026 at 5:00 p.m. CT. Offers must be submitted electronically through Austin Finance Online, and offers open at 3:00 p.m. CT on December 1, 2026. The City reserves the right to cancel the solicitation, reject any or all offers, and procure the services by other means.