Tree Removal, Stump Grinding, and Disposal Services

The Texas Department of Transportation (TxDOT) has issued an Invitation for Bid (IFB) Solicitation No. 601440000053223 for tree removal, stump grinding, and disposal services at the Austin District Headquarters located at 125 E. 11th Street, Austin, Texas 78701. This procurement seeks qualified vendors to remove three large Red Oak trees, grind stumps to six inches below grade, and restore the site, with all work to be completed on a weekend with vendor-arranged permits and parking accommodations. The scope of work requires vendors to possess a minimum of five years' experience in tree removal and stump grinding services within the past seven years, maintain key personnel including a certified International Society of Arboriculture (ISA) arborist, a foreman with three years' minimum experience, and crew members with two years' minimum experience and Class B Commercial Driver Licenses with airbrake endorsements; all personnel must pass comprehensive background checks including criminal, sex offender, Social Security, and annual driver license verification. Required equipment includes a truck-mounted aerial lift with a minimum 65-foot vertical reach and a 12-inch disc-type brush chipper, to be provided at no additional cost to TxDOT. Responses must be submitted via email in PDF format to suzanne.cabrera@txdot.gov by May 12, 2026, at 3:00 PM Central Time, with a tentative contract award date of May 18, 2026. Submission requirements include a signed Invitation for Bid, vendor qualifications and experience schedule, vendor personnel qualifications and experience schedule, Texas Family Code compliance certification, Certificate of Insurance (Form 1950), and any applicable addenda.

This procurement is designated as an emergency purchase under Texas Government Code 2155.137 and 34 TAC 20.82, and while no specific set-aside designations are documented in the solicitation materials, vendors may claim tie-bid preferences for Texas-produced supplies, materials, equipment, agricultural products, and USA-produced goods under 34 TAC 20.306. All vendors must comply with child support obligation regulations under Texas Family Code Section 231.006 and provide current insurance coverage, including Workers' Compensation with Waiver of Subrogation, Commercial General Liability Insurance of not less than $600,000 per occurrence, and Commercial Automobile Insurance with a combined single limit of $600,000. Pricing must be submitted on an F.O.B. destination basis with all freight charges included in the quoted price, and vendors may offer cash discounts for participation in TxDOT's Early Payment Program. No specific award value or budget range is disclosed in the solicitation documents. The contract does not specify a defined term, renewal options, or project completion date, and vendor performance will be monitored regularly with potential consequences for unsatisfactory performance, including service callbacks within 30 calendar days or failure to meet specified service requirements resulting in negative performance reports or contract cancellation.