ESBD_512932_1778010515786_03. Vendor Qualifications, Experience, and References Schedule.docx

This is a Vendor Qualifications, Experience, and References Schedule document for the Texas Department of Transportation (TxDOT) related to Invitation for Bid Solicitation No. 601440000053223. The procurement requests tree removal, stump grinding, and disposal services for three large Red Oak trees at the Austin District Headquarters located at 125 E. 11th Street, Austin, Texas 78701. All work must be completed on a weekend with vendor-arranged permits and parking accommodations. Vendors must submit responses via email in PDF format to suzanne.cabrera@txdot.gov by May 12, 2026, at 3:00 PM Central Time, with a tentative contract award date of May 18, 2026. No specific site visit or bidder's conference is documented in the solicitation materials. The contract does not specify a defined term or renewal options, with vendor performance monitored regularly and potential consequences for unsatisfactory performance including service callbacks within 30 calendar days or failure to meet specified service requirements resulting in negative performance reports or contract cancellation.

Vendors must demonstrate a minimum of five years' experience in tree removal and stump grinding services within the past seven years and maintain key personnel including a certified International Society of Arboriculture (ISA) arborist, a foreman with three years' minimum experience, and crew members with two years' minimum experience and Class B Commercial Driver Licenses with airbrake endorsements; all personnel must pass comprehensive background checks. Required equipment includes a truck-mounted aerial lift with a minimum 65-foot vertical reach and a 12-inch disc-type brush chipper, provided at no additional cost to TxDOT. Pricing must be submitted on an F.O.B. destination basis with all freight charges included in the quoted price. Vendors must comply with Texas Family Code child support obligation regulations and provide current insurance coverage including Workers' Compensation with Waiver of Subrogation, Commercial General Liability Insurance of not less than $600,000 per occurrence, and Commercial Automobile Insurance with a combined single limit of $600,000. This procurement is designated as an emergency purchase under Texas Government Code 2155.137 and 34 TAC 20.82, and no specific set-aside designations are documented. No specific award value or budget range is disclosed in the solicitation documents.