Rental of Dry Mops and Safety Floor Mats

The Texas Department of Transportation (TxDOT) is issuing an Invitation for Bid (IFB No. 601340000064722) for biweekly rental services of dry mops and safety floor mats across nineteen locations within the Amarillo District (Highway District 04). The procurement encompasses service at facilities in Amarillo, Borger, Canadian, Canyon, Channing, Claude, Dalhart, Dumas, Groom, Gruver, Hereford, Pampa, Panhandle, Potter County, Stratford, and Vega, with delivery of twenty-six services annually on an every-other-week schedule. Deliverables include pickup of soiled mops, safety floor mats, and scrapers, followed by delivery of clean, laundered, and service-ready replacements meeting ANSI/NFSI B101.6 and National Floor Safety Institute standards, with all items free of tears, curled edges, excessive wear, and embedded debris. Vendors must possess a minimum of three years of experience providing dry mops and safety floor mat rental services within the past five years, with all personnel holding valid Texas driver licenses and maintaining no DUI or DWI incidents within three years and no more than two moving violations on their driving records. Services must be performed between 8:00 AM and 5:00 PM, Monday through Friday, excluding state and federal holidays, with the vendor commencing work within ten business days of written authorization. The solicitation deadline is February 19, 2026, at 3:00 PM Central Time, with a tentative contract award date of March 1, 2026, and the contract term running twelve months from execution through February 28, 2027, with three optional one-year renewal periods extending through February 28, 2030. Award will be made to the lowest responsive bidder meeting all specifications and requirements in accordance with Texas Government Code 2155.074 best value criteria, with pricing submitted on a firm, fixed-price basis with all-inclusive unit prices that are F.O.B. destination and freight prepaid.

Required response documents include a pricing schedule with unit prices for fifty-nine line items across multiple mop and mat sizes and locations, execution of bid certification, Texas Family Code Schedule, vendor qualifications and experience documentation, vendor personnel qualifications and experience, and acknowledgment of addendums, with failure to submit any required document resulting in non-responsiveness. Respondents must be registered on the Euna Procurement website and ideally listed on the Texas Comptroller of Public Accounts Centralized Master Bidders List under appropriate National Institute of Governmental Purchasing codes, with registration available through the CMBL online portal or by phone at 512-463-3459. No specific set-asides or disadvantaged enterprise restrictions are identified in the solicitation; however, TxDOT's bidding preferences in the event of tied bids prioritize Texas-produced supplies, agricultural products, USA-produced goods, environmentally sensitive and recycled materials, energy-efficient products, and goods from service-disabled veteran-owned businesses and economically disadvantaged areas. Vendors must comply with insurance requirements including workers' compensation with statutory coverage under Texas Labor Code, commercial general liability with minimum $600,000 per occurrence limits, and commercial automobile insurance with $600,000 combined single limits or alternatives of $250,000 per person and $500,000 per occurrence for bodily injury with $100,000 property damage limits, all with TxDOT named as additional insured. The solicitation does not identify an incumbent contractor or specify award values or budget ranges; however, annual price adjustments may be permitted upon vendor request if correlated with the Producer Price Index for janitorial supplies (BLS index PPI-PCU5617205617205) with supporting documentation, and TxDOT reserves the right to obtain similar products and services from other sources, with no quantity guarantees provided.