ESBD_486977_1770221919180_02. Statement of Work.pdf

TEXAS DEPARTMENT OF TRANSPORTATION

STATEMENT OF WORK

TxDOT 983-79-64722 Dated: February 2026

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RENTAL OF DRY MOPS AND SAFETY FLOOR MATS

PUBLICATION

This statement of work (SOW) is a product of the Texas Department of Transportation (TxDOT).

This SOW may not be sold for profit or monetary gain. If this document is altered in any way, the header and any and all references to TxDOT must be removed. TxDOT does not assume nor accept any liability when this SOW is used in the procurement process by any other entity.

1. SCOPE:

This SOW is to provide services for rental of dry mops and floor safety mats at multiple locations within the Amarillo District (Highway District 04).

2. LOCATION(S):

Are specified on Attachment A – Service Locations. TxDOT reserves the right to add or delete facilities serviced under the contract. TxDOT will provide 10 calendar day(s) written notice to the vendor for locations to be deleted or of any additional locations requiring service within the same area or region.

3. DEFINITIONS OF TERMS AND ACRONYMS:

3.1. Contract – Any Purchase Order (PO) or Blanket Purchase Order (BPO) resulting from this solicitation as listed in the Order of Precedence in the resulting PO or

BPO

3.2. POC – Point-of-Contact

3.3. TxDOT – Texas Department of Transportation

3.4. TxDOT POC – TxDOT Point of Contact

3.5. ANSI - American National Standards Institute

3.6. Respondent - An individual or entity that submits an offer/proposal or anyone acting on behalf of the individual or entity that submits an offer/proposal, such as an agent, employee, or representative

4. APPLICABLE LAWS AND STANDARDS:

The vendor shall provide the specified service requirements in accordance with all federal, state, and local applicable laws, standards, and regulations necessary to perform the services, including, but not limited to:

4.1. ANSI/NFSI B101.6 – Standard Guide for Commercial Entrance Matting

4.2. National Floor Safety Institute (NFSI) Requirements

4.3. CDC (Centers for Disease Control and Prevention) Laundry & Infection Control Guidelines

4.4. National Floor Safety Institute Placement Requirements

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5. HISTORY OR BACKGROUND:

Not Applicable

6. CURRENT ENVIRONMENT:

Not Applicable

7. VENDOR QUALIFICATIONS:

The vendor must be a company or an individual engaged, or whose partners are engaged in the business of providing Rental of Dry Mops and Safety Floor Mats for a minimum of three years within the past five years. Years of experience of an individual(s) or partner(s) with a minimum of 25% ownership of the company can be applied to the company’s years in business.

8. VENDOR PERSONNEL QUALIFICATIONS AND RESPONSIBILITIES:

The vendor must provide the following personnel with the listed qualifications. All personnel who will be driving to and from TxDOT work locations must:

8.1. Possess a valid driver license acceptable in the state of Texas.

8.2. Have no Driving Under Influence (DUI) or Driving While Intoxicated (DWI) incidents on driving record within the past three years.

8.3. Have no more than two moving violations on driving record within the past three years.

NOTE: TxDOT reserves the right to request proof of qualifications.

9. SERVICE REQUIREMENTS:

The vendor must:

9.1. Provide all required safety equipment and instruct personnel to observe all safety policies, rules, and requirements at all times.

9.2. Provide a primary POC.

9.3. Conduct driver license checks annually on vendor staff that drive to and from TxDOT work locations to verify compliance.

9.4. Provide an updated list of all vendor personnel or subcontractors at each job site and comply with all security measures required by TxDOT.

9.5. Make arrangements with the designated TxDOT representative prior to off-loading tools and equipment at the job site.

9.6. Only park in locations assigned by the designated TxDOT representative.

9.7. Not use restrooms for washing tools and equipment.

9.8. Ensure at least one vendor personnel is fluent in English with the ability to receive, give, and understand written and oral instructions.

9.9. Ensure personnel are not excessively loud.

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9.10. Ensure personnel do not use personal multi-media devices while performing services for TxDOT unless furnished by the vendor to facilitate communication with TxDOT or the vendor.

9.11. Begin work within 10 business days after the issuance of written authorization from the authorized TxDOT representative.

9.12. Provide additional services necessary to complete work. Additional services are identified as work needed to return the equipment or work area, or both, to its properly functioning or original condition. Additional services may include, but not be limited to, code upgrades, installation, lubrication work, sheet-metal work, painting and drywall, electrical, concrete, or flooring repair. These services must be billed at the same rates bid by the respondent.

The vendor must provide a cost estimate including all materials, labor, and equipment required to perform the additional services to the designated TxDOT representative not to exceed $10,000. TxDOT will review and approve or deny the additional service. TxDOT reserves the right to obtain service under a separate contract if it serves the best interest of TxDOT.

9.13. Provide rental services for all Amarillo District locations listed in Attachment A.- Service Locations.

9.13.1. Services shall be performed every other week, totaling twenty-six (26) service occurrences per year.

9.13.2. Pick-up of all soiled items, including mops, safety floor mats and scrapers.

9.13.3. Provide clean, laundered, and service-ready mops, safety floor mats and replacement scrapers.

9.13.4. Replacement mats must be free of tears, curled edges, excessive wear, or embedded debris. Mats must be fully dried, odor‑free, and ready for immediate use. Ensure placement of mats lay flat and do not create trip hazards.

9.13.5. Mops must be clean, intact, and free from fraying.

9.13.6. Vendor must notify the TxDOT POC of any changes in service routes or personnel.

10. MATERIALS OR PARTS PRICING:

Not Applicable

11. MISCELLANEOUS EQUIPMENT:

Not Applicable

12. VENDOR DELIVERABLES:

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13. PROJECT SCHEDULE:

14. WARRANTY REQUIREMENTS:

Not Applicable

15. VENDOR PERFORMANCE:

Vendor performance will be monitored on a regular basis by TxDOT.

15.1. An unsatisfactory performance determination includes, but is not limited to:

15.1.1. One service '"call back" to correct the same problem within 30 calendar days.

NOTE: Unsatisfactory performance may result in a negative vendor performance report, or cancellation of the contract or both, in addition to any other rights, liquidated damages and remedies provided by the contract or allowed by law.

15.2. An exceptional performance determination includes, but is not limited to:

15.2.1. Items delivered consistently exceed minimum quality standards as defined in Section 9, requiring no corrective action or replacement.

15.2.2. Vendor exceeds cleanliness and quality standards by consistently delivering mops and mats in visibly superior condition compared to minimum specifications.

16. CONTRACT REMEDIES:

Not Applicable

17. PERSONNEL CONTINUITY AND REPLACEMENT:

Not Applicable

18. QUALITY ASSURANCE PLAN:

Not Applicable

19. BUSINESS CONTINUITY AND DISASTER RECOVERY PLAN:

Not Applicable

20. TRAVEL:

All travel and per diem must be included in the unit price.

21. MOBILIZATION:

Not Applicable

22. TRIP CHARGE:

Not Applicable

23. ADDITIONAL INVOICING INSTRUCTIONS:

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24. TxDOT RESPONSIBILITIES:

TxDOT will:

24.1. Provide a contract manager.

24.2. Provide a POC.

24.3. Monitor vendor performance.

25. TRANSITION OF TxDOT PROPERTY:

Not Applicable

26. CONTRACT ADMINISTRATION:

Administration of the contract is a joint responsibility of the TxDOT contract manager and TxDOT purchasing staff. Purchasing staff will be responsible for administering the contractual business relationship with the vendor.

26.1. Any proposed changes to work to be performed, whether initiated by TxDOT or the vendor, must receive final written approval in the form of a Purchase Order Change Notice signed by the authorized TxDOT purchasing staff.

26.2. Upon issuance of contract, TxDOT will designate an individual to serve as the contract manager and POC between the agency and the vendor. The contract manager does not have any express or implied authority to vary the terms of the contract, amend the contract in any way, or waive strict performance of the terms or conditions of the contract. This individual’s contract management responsibilities include, but are not limited to:

26.2.1. Monitoring the vendor’s progress and performance and ensuring services conform to established specification requirements.

26.2.2. Managing the financial aspects of the contract including approval of payments.

26.2.3. Meeting with the vendor as needed to review progress, discuss problems, and consider necessary action.

26.2.4. Identifying a breach of contract by assessing the difference between contract performance and non-performance.

26.2.5. Other areas as identified by the State of Texas Procurement and Contract Management Guide version 4.0.

SPECIFICATION NO.

TxDOT 983-79-64722

REVISED: FEBRUARY 2026

ATTACHMENT A

SERVICE LOCATIONS

SOLICITATION NO. 601340000064722

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LOCATION ADDRESS

Amarillo AE 8404 S FM 1541, Amarillo, TX

Amarillo District Office 5715 Canyon Dr., Amarillo, TX

Amarillo Human Resources 5715 Canyon Dr., Amarillo, TX

Amarillo Lab 5715 Canyon Dr., Amarillo, TX

Amarillo Maintenance 5715 Canyon Dr., Amarillo, TX

Amarillo Radio Shop 5715 Canyon Dr., Amarillo, TX

Amarillo Sign Shop 5715 Canyon Dr., Amarillo, TX

Amarillo Vehicle Shop 5715 Canyon Dr., Amarillo, TX

Amarillo Warehouse 5715 Canyon Dr., Amarillo, TX

Borger Maintenance 2500 S Cedar, Borger, TX

Canadian Maintenance 11100 US 560, Canadian, TX

Canyon Maintenance 305 W US 60, Canyon, TX

Channing Maintenance 200 Rock Island, Channing, TX

Claude Maintenance 801 SH 207 S., Claude, TX

Dalhart Maintenance 12190 US 87, Dalhart, TX

Dumas Maintenance 2149 N Maddox, Dumas, TX

Groom Maintenance 809 Front St., Groom, TX

Gruver Maintenance 114 W SH 15, Gruver, TX

Hereford Maintenance 3869 US Hwy 3855, Hereford, TX

SPECIFICATION NO.

TxDOT 983-79-64722

REVISED: FEBRUARY 2026

ATTACHMENT A

SERVICE LOCATIONS

SOLICITATION NO. 601340000064722

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Pampa Maintenance and AE 12129 E Frederick, Pampa, TX

Panhandle Maintenance 101 S Elsie, Panhandle, TX

Potter County Maintenance 7700 E Loop 335 N., Amarillo, TX

Stratford Maintenance 1202 E Texas Ave., Stratford, TX

Vega Maintenance 606 W Vega Blvd., Vega, TX