DPS Florence Texas Mops and Mats Service

The Texas Department of Public Safety is soliciting bids for mops and mats service at its Florence, Texas facility (810 CR 240, Florence, TX 76527) through an Invitation for Bids posted on March 11, 2026. The contract requires weekly exchanges of laundered dry mop heads in 24" x 5" and 36" x 5" sizes (20 and 10 units respectively), dry mop frames in 24" and 36" sizes (20 and 10 units respectively), 30 dry mop handles, and bi-weekly exchanges of entrance floor mats in 4' x 6' and 3' x 5' configurations (55 and 5 units respectively). All mop heads must be cleaned and treated with wax-based oil, disinfectant, deodorizer, and flame retardant chemicals, while entrance floor mats must comply with ADA requirements and Federal Flammability Standards with brown color schemes approved by DPS Facilities Management. Services must be performed Monday through Friday, 7:00 a.m. to 5:00 p.m., at a single designated drop-off point. The contract term is five years from the effective date with no optional renewal periods. Bidders must submit electronic responses by 5:00 p.m. Central Time on March 25, 2026, to DPS_Solicit_Response@dps.texas.gov or via the DPS Online Bid Room, with questions due by March 17, 2026, and answers anticipated by March 19, 2026. Award is anticipated by March 31, 2026. Evaluation will utilize the best value standard under Texas Government Code Section 2156.007, considering past performance through the Vendor Performance Tracking System, financial resources and stability, and vendor references. Bidders must provide evidence of financial resources through audited financial statements or alternative documentation, submit completed Forms W-9, AP-152, proof of Texas business certification, criminal background checks for personnel at the contractor's expense, appropriate insurance, and business continuity and disaster recovery plans within ten days of award.

The solicitation requires a Hubzone/VetHUB Subcontracting Plan and mandates submission of information certifications identifying status under various programs including Historically Underutilized Business (HUB) certification, Veteran-Owned Small Business (VOSB) status, Service-Disabled Veteran-Owned Small Business (SDVOSB) status, and other minority business enterprise classifications, with supporting documentation required for any claimed designations. DPS guarantees no minimum compensation on an as-needed, as-requested basis, meaning contractors will be paid solely for services rendered. Bidders must provide unit pricing for the estimated weekly and bi-weekly quantities listed and quote replacement costs for items lost while in DPS possession across all five contract years. No incumbent vendor information or existing infrastructure requiring integration is specified in the solicitation documents. No specific award value or budget range is disclosed in the available procurement materials.