ESBD_495618_1773264800135_SOL_EXH_F.6 Statement of Work.pdf

Rev. 06/03/2024

TEXAS DEPARTMENT OF PUBLIC SAFETY

DRY “DUST” MOP HEADS, FRAMES, AND ENTRANCE FLOOR MATS

STATEMENT OF WORK

1.0 Service Location:

Address: 810 CR 240

Florence, TX 76527

Occupiable Square Footage*: 43,339 sqft

* Contractor is responsible for verifying the square footage for each type of flooring.

2.0 Contractor Service Requirements:

The Contractor must furnish all labor necessary to perform service. The Contract Monitor must approve any changes to this schedule in service in writing. (This excludes holidays when the office is closed).

During a pandemic, as determined by DPS, when the Contractor arrives at a DPS Office for a pre-bid conference or to perform contracted services after award, they must bring their own Personal Protective Equipment.

A. Contractor must follow agency-adopted pandemic protocols.

3.0 General Requirements:

A. Awarded Contractor in coordination with DPS on scheduled occasions to provide laundered dry mop heads, associated products, and laundered entrance mats.

B. The awarded vendor must issue a delivery receipt documenting the items delivered to each DPS delivery site. The awarded vendor must provide a copy of the delivery receipt to the DPS personnel receiving the needed dry mop heads, associated products, also entrance mops. This delivery receipt must be the documentation to DPS regarding the quantities and billing of services.

C. Services must meet acceptable performance and quality standards outlined in the Contract.

D. The Contractor is responsible for ensuring a sufficient number of employees have passed the required background check for each location so there is no lapse in service when the primary Contract employee is unavailable.

E. Contractor’s performance must include, but must not be limited to, delivery of specified items as scheduled and submission of weekly invoices listing quantity and price.

4.0 Job Material Specifications and Services:

The Contractor must furnish the following materials and equipment needed to fulfill this service contract.

Dry “Dust” Mop Head:

Mop heads size 24” x 5” or 36” x 5”, sleeve-type, cotton, with sanforized or nylon backing; bound or serged edges.

Soiled mop heads must be exchanged weekly and replaced during the exchange with an equal number of clean mop heads of the same size and material specifications as in bullet item 1 under Dry “Dust” Mop Head.

Each soiled mop must be laundered and replaced with a hygienically clean one. Laundering includes washing with germ-control-type chemicals and tumble drying to be moisture-free.

Chemically treated with spray consisting of wax base oil, disinfectant, deodorized, and flame retarding agent. Treated mops should effectively collect and hold dust.

Dry Mop Frame:

24" x 5" or 36" x 5" as requested to be furnished without charge.

Dry Mop Handle:

1" X 15/16" hardwood lacquer finished or equal quality with metal swivel action (360 degrees).

Entrance Floor Mat:

4' x 6' and 3' x 5' carpet top floor maps with rubber backing to slippage and beveled edges to prevent wrinkles and to ensure the mat lays flat on floor surfaces.

All floor mats provided must be of the same color. A brown color scheme is preferred. DPS Facilities Management and the awarded Contractor must agree to a final color selection.

Mats must be ADA-compliant.

Mats must meet Federal Flammability Standards as applicable.

Soiled mats must be exchanged bi-weekly and replaced during the exchange with an equal number of clean mats of the same size and description as in bullet item 1 under Entrance Floor Mat.

5.0 Pricing:

Following is the estimated average weekly use of dust mop and associated products. Actual quantities used may be greater or lesser. The bidder must bid a unit price charged for each item.

24" x 5” dry mop head 20 $ Ea.

36" x 5” dry mop head 10 $ Ea.

24" dry mop frame 20 $ Ea.

36" dry mop frame 10 $ Ea.

Dry mop handle 30 $ Ea.

Following is the average bi-weekly use of entrance floor mats. Actual quantities used may be greater or lesser. The bidder must bid a unit price charged for each item.

4' x 6' entrance floor mat 55 $ Ea.

3' x 5' entrance floor mat 5 $ Ea.

The Contractor must make the following charges for items lost while in the possession of the Department of Public Safety. Bidder must quote a lost cost on each item listed:

24" x 5” dry mop head $ Ea.

36" x 5” dry mop head $ Ea.

24" dry mop frame $ Ea.

36" dry mop frame $ Ea.

Dry mop handle $ Ea.

4' x 6' entrance floor mat $ Ea.

3' x 5' entrance floor mat $ Ea.

6.0 Hours of Service:

The Contractor must perform the services outlined in this Contract between the hours of 7:00 a.m.

and 5:00 p.m., Monday through Friday. There must be one designated drop-off point at DPS.

DPS must designate a “Contract Monitor” for this bid award who must serve as the point of contact between DPS and the Contractor. The instructions of the DPS Contract Monitor or their designated representative are to be strictly and promptly followed by the Contractor at all times. DPS’s Contract Monitor or designated representative is to have free access to the materials and the work at all times for measuring and inspecting the work. The Contractor must afford the DPS Contract Monitor or designated representative all the necessary facilities and assistance. DPS’s Contract Monitor or designated representative must decide any and all questions that may arise regarding the quality and acceptability of work performed and the manner of performance and rate of progress of the work.

DPS’s Contract Monitor or designated representative must determine the amount of work performed and materials furnished which must be paid under the Bid specification. Failure of the DPS Contract Monitor or representative during the project’s progress to discover or reject unacceptable work or to exercise any remedies must not be deemed an acceptance or a waiver of DPS’s right to the full performance of the Project. DPS’s Contract Monitor or designated representative does not have any express or implied authority to vary or amend the terms of the Bid specifications or to waive strict performance of the terms or conditions of the Bid award.

The Contractor agrees to conduct all of its services under this Bid award by and through appropriate communications with DPS’s Contract Monitor or their designated representative. The Contractor understands and agrees that work, installation, or any service performed without the prior written direction of the DPS’s Contract Monitor or their designated representative is work outside this project’s scope and must be performed exclusively at Contactor’s risk and expense.

7.0 CONTRACTOR PERSONNEL

A. At all times during the term of the Contract, Contractor must have available, under direct employment and supervision, the necessary qualified personnel, organization, and facility to properly fulfill all the terms and conditions of this Contract.

B. Removal of Personnel: DPS may request the Contractor replace unsatisfactory personnel, which request must be unrestricted.

8.0 CONTRACTOR’S RESPONSIBILITIES AND WARRANTIES

A. The Contractor must be responsible for damages to DPS’s grounds, shrubs, buildings, and/or parked vehicles due to their performed work, negligence, personnel, or equipment by Contractor’s staff or subcontractor. The Contractor must be responsible and liable for the safety, injury, and health of its working personnel while its personnel are performing work for DPS.

B. All work performed under this Contract must adhere to the applicable terms and conditions of this Contract and must comply with all federal, state, and local laws and rules.

C. The Contractor must procure, at the Contractor’s expense, all necessary and required licenses and permits for the performance of this award. The Contractor represents and warrants that the services provided under this award comply with all applicable federal health and safety standards, including but not limited to the Occupational Safety and Health Administration (OSHA) and all Texas health and safety standards.

D. Contractor must procure and maintain for the duration of this Contract any state, county, city, or federal license, authorization, insurance, wavier, permit, qualification, or certification required by statute, ordinance, law, or regulation to be held by Contractor to provide the goods or services required by this Contract. The Contractor must be responsible for paying all taxes, assessments, fees, premiums, permits, and licenses required by law. The Contractor agrees to be responsible for payment of any such government obligations not paid by its subcontractor during the performance of this Contract

9.0 Invoices

Invoices must be submitted by the 5th day of each month following the previous month’s service.

The itemized invoice must include the DPS PO number and month of service.

Note: If the document is not received, payments may be delayed until received. This information must be sent to:

Department of Public Safety, Finance, PO Box ൮൪൲൱, Austin, TX ൱൲൱൱൭-൪൫൭൪ or emailed to APinvoices@dps.texas.gov, and a courtesy copy must be sent to Choose an item.

DPS will incur no penalty for late payment if payment is made in 30 or fewer days from receipt of goods or services and an uncontested invoice.

Rev. 04/26/2020

10.0 ATTACHMENT A VERIFICATION OF EXPERIENCE

405-17-B001759

VERIFICATION OF EXPERIENCE FORM

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