Semi Portable Scales-CVE

The Texas Department of Public Safety (DPS) issued an Invitation for Bids (IFB) solicitation for the procurement of semi-portable commercial motor vehicle weighing scales and related equipment for overweight vehicle enforcement operations. The agency seeks to acquire two weighing systems (Intercomp AX900-05-LAW, Walz AXHD-12 Heavy Duty Axle Scale, or DPS-approved equivalents) and two custom trailers designed to transport and deploy these scales at roadside enforcement locations. Each weighing system must be NTEP Class IIII certified by the National Institute of Standards and Technology, capable of measuring up to 240,000 pounds with accuracy within ±50 pounds, and must include two platform/deck scales, a wireless digital indicator, and a printer; the custom trailers must comply with Texas highway legal requirements and include welded steel frames, tandem axles with 3,000-pound capacity, electric drum brakes, hydraulic tilt capability, and equipment storage compartments. Bidders must submit electronic responses by 5:00 p.m. Central Time on April 30, 2026, to DPS_Solicit_Response@dps.texas.gov or through the optional DPS Online Bid Room, with contract award anticipated by May 7, 2026. The contract term shall be one year from the effective date with extension options for up to six additional months at DPS's discretion, and delivery is required to DPS Headquarters at 5805 N. Lamar Boulevard, Austin, Texas 78752. Bidders must provide evidence of financial stability through audited financial statements, Dun & Bradstreet reports, or detailed financial viability statements, and must demonstrate three relevant state agency references currently utilizing identical scale systems for a minimum of one year; all equipment must be new with NIST Certificates of Compliance and NTEP Certificates of Conformance submitted with bids, or the bid will be automatically rejected as non-responsive.

The solicitation requires all respondents, regardless of HUB certification status, to complete and submit a HUB Subcontracting Plan demonstrating good faith efforts toward Texas-certified Historically Underutilized Business utilization in accordance with Texas Government Code Chapter 2161; contractors must identify all subcontracting opportunities and demonstrate either exclusive HUB award or achievement of the agency-specific HUB goal, or provide evidence of good faith outreach to at least three certified HUBs and two organizations serving disabled veterans. No incumbent vendors or existing contractors are identified in the solicitation documents, and integration requirements are not applicable as this represents a new equipment procurement with no legacy system migration requirements. DPS guarantees no minimum compensation and will make no advance payments until the Contract Monitor approves the commodities and authorizes invoice submission; the specific contract value is not disclosed in the solicitation materials, though pricing must be submitted on the mandatory pricing schedule for both the weighing system and trailer line items with all costs including delivery and maintenance. Bidders must comply with all standard DPS contract terms and conditions, including drug-free workplace requirements, E-Verify immigration verification, CJIS security compliance, criminal background investigations for all personnel with facility access, and submission of a Certificate of Interested Parties form to the Texas Ethics Commission for contracts exceeding $25,000. Required standard forms include the W-9 (Request for Taxpayer Identification Number and Certification), AP-152 (Application for Texas Identification Number), and Direct Deposit Authorization Form (74-176), with DPS retaining the right to reject any or all bids or award multiple contracts if multiple qualified bidders exist.