Request for proposals for the lease of 20, 095 SF of office space & 195 SF of outdoor lounge area in hays or caldwell, county, texas for the department of public safety - drivers license (DPS-DL)

The Texas Facilities Commission (TFC) has issued a Request for Proposals (RFP 303-7-20836) on behalf of the Department of Public Safety - Drivers License (DPS-DL) to lease approximately 20,095 square feet of contiguous office space and 195 square feet of outdoor employee lounge area in Hays or Caldwell County, Texas. This is a lease procurement requiring respondents to submit comprehensive proposals including company information, litigation history, relevant experience, financial documentation, references, property condition statements, evidence of ownership or control, site plans, location maps, and detailed cost breakdowns on the provided Attachment C form. The facility must accommodate 74 full-time employees, include two Class C vehicle testing lanes with canopy coverage, 95 secured employee parking spaces, and 175 customer parking spaces, all located within the I-35 and SH 130 corridor (north of SH 80 and south of SH 45) or within ten miles of a designated state highway. Respondents must provide proposals for both five-year and ten-year lease term options, with pricing carrying 50 percent weight in the evaluation, relevant experience and financial condition weighted at 20 percent, facility condition at 25 percent, and location/site plan/zoning at 5 percent, while litigation history serves as a pass/fail requirement. The lessor is responsible for all design, construction, furnishings, and ongoing maintenance including monthly pest control, semi-annual floor maintenance, quarterly exterior pest control, bi-annual HVAC preventative maintenance, and five-year refresh cycles for paint, carpet, tile, and window treatments, with the facility meeting Texas Accessibility Standards and Americans with Disabilities Act compliance. Proposals are due June 23, 2026 at 3:00 PM Central Time, with a target award date of August 20, 2026 and expected lease commencement of May 1, 2027 or sooner; one original and four copies of all proposal materials must be submitted to TFC's Bid Services office in Austin.

The solicitation documents do not identify specific set-aside designations or restrictions limiting eligible respondents beyond standard compliance requirements. Respondents must comply with federal, state, and local laws; obtain System for Award Management (SAM) clearance; satisfy child support and tax delinquency requirements; file Form 1295 with the Texas Ethics Commission; and certify compliance with boycott prohibitions related to Israel, energy companies, and firearm entities. The State of Texas standard lease contract is non-negotiable, and the lease is contingent upon continued funding availability and legislative appropriations, with TFC reserving the right to reject any or all proposals, conduct best and final offer discussions, request additional documentation, and negotiate any issues deemed relevant. No specific incumbent vendor or current contractor information has been provided in the solicitation materials, nor has a specific budget range or award value been disclosed. The lessor will be required to provide comprehensive construction drawings, detailed project manuals, furniture, fixtures, telecommunications infrastructure, security systems, and signage, while DPS will provide certain equipment and systems including generators, wireless access point devices, IT equipment, and security devices; the state will provide funding through Texas state-funded building requirements.