RFO - TopMatch 3D High-Capacity imaging and analysis scanners

The Texas Department of Public Safety (DPS) issued a Request for Offers (RFO) on April 13, 2026, to procure TopMatch 3D Scanners for forensic analysis across its Crime Lab facilities located in Garland, Lubbock, Tyler, and Weslaco, Texas. The procurement seeks Cadre TOPMatch-3D Microscopy Virtual Scanning and Analysis Systems that enable virtual 3D comparison of bullets, casings, and toolmarks, automated database searches, and comparison functionality for criminal case evidence processing. Deliverables include four desktop imaging systems, software licenses, workstation computers, monitors, manuals, reference specimens, and associated delivery and training services. Respondents must submit comprehensive pricing proposals covering all costs, fees, licenses, and expenses through electronic submission by 5:00 p.m. Central Time on April 27, 2026, either via DPS_Solicit_Response@dps.texas.gov or through the DPS Online Bid Room portal, with an anticipated contract award date of May 1, 2026. Vendors must demonstrate financial viability through submission of audited financial statements or Dun & Bradstreet reports and evidence of ability to perform, and all personnel assigned to the contract must pass background investigations and comply with E-Verify employment verification requirements. Evaluation will be conducted using best value standards under Texas Government Code Sections 2155.074, 2157.003, and 2157.125, with past performance tracked through the Vendor Performance Tracking System. Respondents must also comply with comprehensive cybersecurity requirements including TX-RAMP and FedRAMP compliance certifications, two-factor authentication, encryption standards, incident notification protocols, cyber insurance coverage, and annual security awareness training.

The solicitation is advertised as sole source or proprietary to one manufacturer under Texas Government Code Section 2155.067, though DPS encourages responses from all qualified vendors. All respondents must comply with HUB subcontracting plan requirements and submit certifications regarding their status as Historically Underutilized Businesses (HUBs) and other business preferences, including service-disabled veteran-owned business status, if applicable. Vendors must execute mandatory forms including the Information and Certifications Form, Form W-9 for tax identification, the Application for Texas Identification Number (AP-152), and the Direct Deposit Authorization Form, and all work products, data, documents, and intellectual property created during contract performance shall become the exclusive property of the State of Texas. The contract includes a ten percent prompt payment discount upon DPS acceptance of deliverables, with DPS retaining the right to terminate contracts for convenience with thirty days' advance written notice or for unavailability of funds. No specific contract award value or budget range is identified in the solicitation documents, and no incumbent vendors or existing infrastructure integration requirements are specified. The contract term commences on the effective date with an unspecified duration, and DPS reserves the right to extend performance for up to six months upon written notification.