Fuel Management Services

Burnet County, Texas is issuing an Invitation to Bid (BID 26-4090-08) for comprehensive fuel management services to be provided over an initial two-year term with an option to renew for two additional years if pricing remains unchanged. The procurement seeks qualified vendors to supply both unleaded and diesel fuel through two distinct categories: on-site local fuel delivery to Precinct #1 Barn in Burnet, Texas, and off-site fuel supply at stations throughout the State of Texas. Bidders must provide fuel management and automation systems capable of tracking individual vehicle usage and issuing fuel dispensing cards limited to gasoline and oil purchases, along with mandatory weekly and monthly reporting detailing fuel consumption by vehicle, mileage, cost per mile, and automotive-related purchases. Pricing shall be structured as a firm differential above the Oil Price Information Services (OPIS) Pad 3 Report for Austin, Texas, expressed as a four-decimal-place dollar amount per gallon on either a positive or negative basis, with the differential including all service, delivery, and fuel management system costs but excluding taxes. The County reserves the right to award each category to different vendors based on best value evaluation. Qualified vendors must possess standard Workers Compensation Insurance and Commercial General Liability Insurance with minimum limits of $500,000 per occurrence and $1,500,000 aggregate, and bidders responding to the off-site category must demonstrate adequate access to fuel stations statewide and ensure fuel meets KOCH Material Safety Data Sheet requirements #5465 and #5466. Questions must be submitted by May 8, 2026, at 5:00 PM CST, with sealed bids due May 19, 2026, at 10:30 AM CST to the Burnet County Auditor's Office or via email to bids@burnetcountytexas.org, with contact information available through Purchasing Agent Megan Schumann at (512) 756-5412.

The solicitation does not specify any set-aside designations or restrictions on bidder eligibility based on disadvantaged enterprise status or organizational type. No incumbent vendors, current contractors, or existing technology integration requirements are referenced in the available procurement documents. The County will provide a 110-volt outlet and telephone line for on-site operations, with bidders responsible for all other equipment and card replacement costs. Monthly invoicing with payment due within 30 days constitutes the standard billing arrangement, and the County reserves the right to terminate the contract for unsatisfactory performance with 24 hours' notice. Specific award values or budget ranges are not disclosed in the bid solicitation documents provided.