Kitchen Exhaust Hood Cleaning Services

ChildCareGroup (CCG), a Texas-based child care organization, issued a Request for Quote (RFQ) for comprehensive kitchen exhaust hood cleaning services at four facilities in the Dallas-Fort Worth area: Anderson (Garland), MLK (Dallas), West Dallas (Dallas), and Esperanza (Dallas, opening August 2026). The scope of work includes manual scraping, degreasing, and pressure washing of all accessible kitchen exhaust system components—hoods, filters, ductwork, and exhaust fans—performed in accordance with NFPA 96 (2017 Edition) and International Kitchen Exhaust Cleaning Association (IKECA) standards. Proposers must submit company information, itemized pricing by location on the provided Attachment A pricing sheet, a detailed approach including experience and child safety practices, minimum two client references, and current insurance certificates for general liability, vehicle, and workers' compensation coverage. All contractor employees must successfully complete background checks compliant with federal, state, and local requirements applicable to Head Start, Early Head Start, and Texas Workforce Commission Child Care Services programs, and must wear company uniforms with valid photo identification while on-site. The evaluation criteria allocate 25 points to company overview, 35 points to proposal quality, 10 points to credentials, and 30 points to price. A mandatory pre-service walkthrough is scheduled for Thursday, May 28, 2026, at 9:00 AM, beginning at West Dallas and concluding at MLK with an estimated duration of five hours or less; questions must be submitted by 5:00 PM Central Time on May 28, 2026, and responses are due by 5:00 PM Central Time on June 5, 2026, submitted electronically to procurement@ccgroup.org.

The solicitation does not reference set-aside designations or restrictions limiting responses to specific enterprise types, indicating that all qualified vendors meeting the outlined requirements may respond. No incumbent vendors or current contractors are identified in the documentation. The contract will be for an initial one-year term with four one-year renewal options available, though no specific award value or budget range is disclosed in the solicitation. CCG is exempt from federal excise, transportation, and Texas state and local sales taxes, and pricing must not include tax. Invoices shall be submitted monthly to ap@ccgroup.org on Net 30 payment terms, with prices remaining firm during the initial contract term; any future price escalation requests require written submission and CCG approval.